Assistant Registrar

Philadelphia Museum of Art•Philadelphia, PA

2d•Onsite

About The Position

Responsible for a broad range of registration functions but specializing primarily on Collections documentation and organizing safe and efficient transport of art objects for loan, purchase, gift, bequest, off-site storage, and overseeing installations in an outdoor sculpture garden and some temporary exhibitions. The person best suited for this position is extremely detail-oriented, meets deadlines, and is a successful multi-tasker. Computer knowledge is imperative.

Requirements

Excellent organizational, written and verbal skills required
Strong interpersonal skills
Flexibility and ability to work with a diverse team of staff and lenders
Willingness to travel, some foreign language skills, and ability to work in a fast-paced environment
Extremely detail oriented and ability to work under pressure and meet deadlines
Collections Management database experience - TMS required
Computer proficiency – Word, Excel, Outlook, Acrobat
Candidate must complete Security Threat Assessment application
Minimum two (2) years related registrar experience preferred
Master’s degree in museum studies program or equivalent experience working in museum collections management required

Responsibilities

Arrange and coordinate the transfer of artwork to and from the museum including transportation, couriers, security, insurance, unpacking, storage and related details
Assign loan numbers, generate receipts, loan agreements and other legal museum forms and documentation
Enter information into the collection management system (TMS)
Mark or label permanent collection objects with accession numbers
Oversee installations in the Sculpture Garden, historic park houses and other outdoor spaces
Coordinate installation for exhibitions
Assist in the coordination of large-scale reinstallations of the permanent collection galleries
Assist in the preparation of budgets for the packing, shipping and insuring of loans
Assist Collections Registrar with accessioning and deaccessioning
Some domestic and international travel required
Receive or release shipments after hours
Complete condition reports on a range of object types
Other duties related to the movement and inventory of the collections and miscellaneous duties as assigned
Participate in Registration Department activities assisting in achieving overall departmental goals under the direction of the Director of Registration.

Benefits

Free general admission to the museum for you and your immediate family
Discounted guest tickets for admission
Discounts on gift memberships
Special staff tours and presentations from our curatorial and conservation teams
Discounts at the museum restaurant, museum cafés, and museum retail and online stores
Medical, dental, and vision benefits
Fully paid short-term disability insurance, long-term disability insurance, and life insurance
Health savings or flexible spending account program
Retirement savings program with museum match
Paid vacation, personal days, sick days, and holidays