Assistant Registrar

University of Southern California•Los Angeles, CA

1d•$80,000 - $87,687

About The Position

The Office of Academic Records and Registrar is seeking an Assistant Registrar to join its team. The Assistant Registrar governs the dual processes of curricula and academic policy approval for the university and serves as the central university historian and policy coordinator for all issues connected with academic course work, policies, and procedures.

Requirements

Thorough knowledge of university policies, curricula and academic structure.
Proven administrative and supervisory skills.
Demonstrated written and oral communications skills.

Nice To Haves

Thorough knowledge of University policies, procedures, curricula and academic structure, and proven administrative and supervisory skills.
Demonstrated oral and written communications skills.
a strong commitment to USC’s Unifying Values.

Responsibilities

Governs the dual processes of curricula and academic policy approval for the university
Serves as the central university historian, and policy coordinator for all issues connected with academic course work, policies and procedures
Receives, reviews and analyzes requests for changes in course and degree programs, including academic policies and procedures
Advises deans, department chairs, faculty and staff on submission requirements for requests
Provides guidance in preparing and presenting new or modified courses, programs and requests for policy changes
Guides decision processes that determine whether proposals are acceptable for review
Schedules requests for review for appropriate university committees
Counsels and guides departments on university policies, relevant history, and requirements of the various committees
Reviews and coordinates the activities of university panels and committees charged with oversight of curricula and academic policy, including Overseas Studies and the Committee on Academic Policies and Procedures
Oversees administrative and research support as required by the Senior Associate Registrar
Monitors academic committee actions to ensure timely and appropriate disposition of decisions
Communicates with the Office of the Provost on the formation, and scheduling of faculty committees, including critical outcomes on curriculum matters
Coordinates with the university publications team to ensure all committee actions are correctly recorded in the catalog and schedule of classes
Ensures detailed records are maintained
Supervises the organization, maintenance, storage and retrieval of records pertinent to curricula and policy
Maintains the electronic catalog (Master Course Catalog) which controls scheduling, registration, grading, degree-check and transcripts
Conducts periodic course reviews so that the catalog reflects current curriculum
Coordinates scheduling of classes with Registration and Classroom Scheduling
Ensures all changes have been approved by the Provost's Office and have been properly recorded and processed