Assistant Registrar, Traveling Exhibitions

Art and Wellness Enterprises•Bentonville, AR

12d•Onsite

About The Position

The Assistant Registrar, Traveling Exhibitions supports all registration functions for the Art Bridges Traveling Exhibitions program and its strategic initiatives, working closely with our museum partners and Art Bridges’ team members. This role supports and implements all registration duties and logistics for Art Bridges’ Traveling Exhibitions within their portfolio, ensuring the safe and timely movement of artworks between museum partners. Working closely with partners, shippers, couriers, and Art Bridges staff, the registrar tracks project timelines, maintains accurate records in registration databases, and resolves logistical challenges to keep loans on schedule. Success in this role requires a collaborative, service-oriented professional who communicates clearly, builds productive working relationships, and maintains the highest standards of care, accuracy, and accountability.

Requirements

Bachelor's degree in fine art, art history, museum studies, or arts administration required.
2-5+ years of proven registration experience in a museum, foundation, or art gallery required.
2-5+ years of prior experience managing budgets required.
2-5+ years in exhibition or art loan project management and meeting deadlines.
Proficiency in current museum standards and best practices required.
Proven experience with condition reporting, packing, shipping, and insurance procedures for artworks.
Experience managing multiple projects in a fast-paced environment.
Strong analytical and problem-solving skills.
Excellent organizational skills with precise attention to detail.
High degree of initiative, discretion, and reliability.
Positive, collaborative attitude with the ability to build strong working relationships.
Passion for expanding access to American art and serving diverse audiences.
Demonstrated ability to work effectively with individuals from a wide range of backgrounds and lived experiences.
Proficiency in Microsoft Office 365 applications and museum registration software (e.g. TMS, EmbARK, Mimsy, or equivalent).
Experience with or the ability to quickly learn specialized software systems, such as Workday, Asana, OrangeDAM, Salesforce, and Trainual.

Nice To Haves

Master’s degree preferred.

Responsibilities

Serve as a primary registration contact for the Traveling Exhibition loans in your portfolio.
Prepare materials for external use, including crate lists, packing notes, and handling instructions.
Prepare, review, and manage exhibition loan agreements, contracts, and insurance certificates.
Collaborate with partners and oversee packing, crating, and shipping logistics, ensuring adherence to museum and conservation standards.
Book and oversee contractors and vendors for Traveling Exhibition-related projects.
Monitor and enforce environmental and security requirements for borrowing venues.
Develop, communicate, and track project budgets.
Code and submit invoices for project-related activities.
Condition report artworks and monitor them for changes.
Review facility reports and make recommendations for potential loans.
Review and approve venue layouts and security arrangements.
Manage and update data entry in The Museum System (TMS).
Manage and update projects in Asana and Salesforce.
Maintain detailed project files and ensure proper digital recordkeeping in SharePoint.
Collaborate with internal and external colleagues to assemble and disseminate exhibition materials and reports.
Attend meetings, contribute to agendas, and share project updates with stakeholders.
Travel independently to courier artworks and oversee artwork installation and deinstallation.
Perform other duties and responsibilities as assigned to support evolving organizational needs.