Assistant Registrar for Outgoing Loans

Saint Louis Art Museum•St. Louis, MO

1d•Onsite

About The Position

The Saint Louis Art Museum seeks an Assistant Registrar for Outgoing Loans to support the Museum’s outgoing loan program. The position is vital to the safe movement and responsible stewardship of the permanent collection, and requires someone who brings both precision and professionalism to complex logistical work. Working under the supervision of the Director of Registration and in close collaboration with the Collections Manager, this role partners with colleagues across the Curatorial, Conservation, and Art Handling divisions. The Museum employs unique individuals with a wide variety of talents, skills and abilities. There is a great sense of pride in being able to serve the public through the various job functions available within the Museum as a well-known Saint Louis destination to experience great works of art.

Requirements

Bachelor’s Degree in a relevant field and two years of applicable experience, or equivalent combination of education and experience
Expertise in Registration practices and familiarity with fine art handling, packing, and shipping
Excellent communication, record keeping, and clerical skills
Thrives in a role that demands both attention to detail and the flexibility to manage competing priorities under pressure

Nice To Haves

Graduate Degree in Art History or Museum Studies
Experience using The Museum System (TMS) or a comparable Collection Management System
Experience shipping and handling artworks, serving as a courier, and knowledge of basic condition reporting

Responsibilities

Coordinates all aspects of the outgoing loan program, from initial request through project closure. This includes creating, circulating, and archiving all physical and digital loan documentation; preparing and negotiating Borrowers’ Agreements; and maintaining close communication with organizing institutions and venues throughout the loan period to ensure all conditions are upheld.
Build and maintain relationships with global fine art shipping partners and customs brokers; prepare and train staff couriers on safety and compliance protocols; serve as a courier when needed; and act as Principal Security Coordinator for the Museum's TSA-administered Certified Cargo Screening Program.
Helps prepare agendas for Collection Committee meetings, compile annual loan activity reports, and ensure ongoing compliance with the Museum's collections management and risk management policies and the standards of the American Alliance of Museums and International Council of Museums.
Facilitates annually-renewable loans and will be routinely asked to assist with the installation/deinstallation of exhibitions and gallery rotations, annual collection audits, and other projects of the department.

Benefits

Medical coverages with various plan designs to choose
Dental coverages with various plan designs to choose
Vision coverages with various plan designs to choose
HSA benefits
FSA benefits
Medical premium reductions are available through participation in the Museum’s award-winning wellness program that features fun staff events such as “bike to work” days, paddleboat days in Forest Park, 5K runs, and onsite yoga in the beautiful, spacious galleries
PTO
Sick Leave
Bereavement Leave
Paid Holidays
Museum-paid LTD, STD, Life and AD&D insurance is included
Access to a robust Employee Assistance Program (EAP)
Unlimited EAP 24/7 counseling services and a plethora of resources available on the topics of financial wellbeing, parenting, stress management and more
Saint Louis Art Museum full-time employees are also part of the City of Saint Louis’ Employee Retirement System pension
Supplemental retirement 403b, and Roth options
Supplemental Life, AD&D, and Critical Illness coverage
Pet insurance
LegalShield & ID Shield
Educational assistance
Discounts to local ticketed events
Included Museum membership with discounts to our lovely Museum shop and restaurants
Free event tickets
Staff event opportunities to experience exhibitions privately, including art installation educational sessions with Museum curatorial staff