Assistant Registrar - Compliance & Reporting

University of Tennessee • Knoxville, TN

3d • Hybrid

About The Position

The Office of the University Registrar at the University of Tennessee, Knoxville (UTK) invites applications and nominations for our Assistant Registrar - Compliance and Reporting position. We are seeking candidates who can contribute in meaningful ways to enhance the accessibility of higher education, fostering a diverse and inclusive academic environment, and improving the recruitment and graduation of our students. The University of Tennessee, Knoxville, has been ranked by Forbes as one of America’s best large employers, as recognized on the 2025 list. The minimum starting salary for this position is $59,332. Final compensation will be determined based on the candidate’s qualifications and experience. This is an on-campus position with some hybrid/remote work schedule flexibility. Serving as a member of the leadership team in the Office of the University Registrar, the Assistant Registrar is the primary position responsible for leading and documenting internal and external compliance matters concerning student academic records. This position is responsible for essential activities related to tracking and certifying the academic eligibility of UTK's student-athletes ensuring compliance with all SEC and NCAA bylaws. This position is also responsible for ensuring compliance with federal, state, and local regulations related to residency appeals of students at the University of Tennessee, Knoxville (UTK). It oversees reporting requirements for the National Student Clearinghouse, NCAA, National Student Loan Data System, and other federal and state agencies. Additionally, this role serves as the designated FERPA (Family Educational Rights and Privacy Act) contact for campus partners, including investigating FERPA-related concerns and managing the annual FERPA training as part of UTK's Annual Compliance program.

Requirements

• Bachelor's degree
• Two (2) or more years working in higher education administration
• High level of competency and skills utilizing Microsoft Office and Microsoft 365, scheduling applications, interactive forms, and other similar administrative and/or higher education platforms
• Ability to work with high degree of accuracy
• Strong analytic and critical thinking skills
• Strong oral and written communication skills
• Ability to prioritize projects, particularly within a multi-tasking and deadline-driven environment
• Ability to maintain a high level of discretion
• Ability to interpret complex policies and regulations

Nice To Haves

• Master's degree
• Two (2) or more years working in a university registrar office
• Knowledge of NCAA Bylaw 14 and Academic Progress Rate/Graduation Success Rate reporting
• Knowledge of Tennessee state law impacting residency determinations / regulations
• Experience with Banner by Ellucian or similar Student Information system
• Knowledge of best practices related to FERPA and student privacy
• Knowledge of the UTK undergraduate curriculum
• Ability to organize and analyze information using University and third-party reporting tools

Responsibilities

• Leading and documenting internal and external compliance matters concerning student academic records
• Tracking and certifying the academic eligibility of UTK's student-athletes ensuring compliance with all SEC and NCAA bylaws
• Ensuring compliance with federal, state, and local regulations related to residency appeals of students at the University of Tennessee, Knoxville (UTK)
• Overseeing reporting requirements for the National Student Clearinghouse, NCAA, National Student Loan Data System, and other federal and state agencies
• Serving as the designated FERPA (Family Educational Rights and Privacy Act) contact for campus partners, including investigating FERPA-related concerns and managing the annual FERPA training as part of UTK's Annual Compliance program

Benefits

• Generous paid leave , accruing up to 24 days of vacation and 12 days of sick leave annually, plus 14 paid holidays and administrative closing days
• Flexible work arrangements, offering a hybrid schedule to most team members
• Education benefits for employees and their dependents at UT System campuses
• Retirement and deferred compensation plans, including 401(k), 403(b), etc.
• Comprehensive medical, dental, and vision insurance plans
• Employee discounts to attractions, services, and goods

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level