Assistant Real Property Lister

Shawano County•Shawano, WI

About The Position

Under limited supervision, provides advanced administrative, records management, and data entry support for assessment, taxation, and the Property Lister, while assisting GIS with parcel/data information and document indexing. Prepares correspondence and reports to local, regional, State, and Federal entities; maintains official files and deadlines; and delivers front-line customer service.

Requirements

Associate's Degree in Administrative Assistant, Title Work, Assessments or Surveying.
Minimum two years of abstracting, tract indexing, assessment/tax listing, title work experience with two-year college degree.

Responsibilities

Update tax data base-Ownership, document numbers from recorded documents, special districts, mailing addresses, 911 numbers, assessed value, MFL acreage, legal descriptions and survey references. Notify attorneys and title companies for corrections and keep detailed notes within the parcel.
Oversee combine parcel requests to make sure requirements are met. Split and/or combine parcels in Ascent when requirements are met and fee is paid.
Research documents in the Register of Deeds office and make changes/corrections to tax database. Make notes of discrepancies and errors in recorded documentation in Ascent system.
Physical Addressing-Assign physical addresses and issue permits, check all 911 numbers assigned for accuracy, compile a list of new and changed numbers for the Sheriff’s dept, Post office and others, answer questions on past and current 911 numbers assigned. Provide the towns with a copy of new and changed 911 numbers so they can order the 911 signs.
Assessment workbook and roll-Provide assessment workbook roll, reports, certified survey maps, permits and change labels to assessors for all 38 municipalities upon request. Upload and manually make all changes from assessors and run reports after balancing with municipality, print notice of assessments and assessment rolls upon request and balancing sheets. Answer questions from assessors on the roll changes and answer questions from landowners on assessment changes. After board of review make any changes, run reports and must balance with assessor and DNR.
DNR master list-Verify the DNR master list with the county records and update the acreage in the description and enter MFL orders into Ascent. Must balance each parcel, notify the DNR of any discrepancies or changes and if needed send documentation.
Tax bills-Order supplies, print and fold all tax bills. Box all materials (tax bills, envelopes, inserts, pet licensing, etc.) for each municipality and notify for pick up. Answer the many questions throughout this process and the many questions after the tax bills are mailed out.
Clerical support-Prepare invoices for a variety of items, receipts in payments to RPL Office and GIS prepare vouchers, order office supplies, and make copies. Answer the phone and over the counter questions and email requests. Produce various reports and print labels.

Benefits

Paid Time Off
Nine (9) Paid Holidays
Health Insurance including vision coverage with option of a high or low deductible health insurance plan.
County-funded Health Reimbursement Account or HSA depending on health plan selection.
Prescription Drug Plan
Gym Membership Discounts
Dependent Flexible Spending Account
Dental Insurance
Long and Short-Term Disability
Critical Illness and Accident Insurance
Employee Assistance Program
Life Insurance
State Pension Plan
Deferred Compensation (457) Retirement Plans