Assistant Property Manager-FT

1ST AMERICAN MANAGEMENT CO INC • Valparaiso, IN

53d • Onsite

About The Position

JOB SUMMARY: Assist property managers in clerical duties as requested along with routine assigned tasks

Requirements

• High School Education or Equivalent
• Computer literacy
• Basic knowledge of Microsoft Excel and Microsoft Word
• Math aptitude
• Oral and written communication skills
• Customer relations
• Organization
• Planning
• Project management
• Time management
• Problem solving

Responsibilities

• Preparation (copying/folding/stuffing/sending) of annual meeting packets
• Mailing (folding/stuffing/sending) of monthly, quarterly, and annual billing statements
• Assist with board meeting preparation
• Filing
• Contact vendors for bid requests
• Record meetings and transcribe minutes
• Scheduling of clubhouse rentals
• Handle routine maintenance requests and follow-ups
• Check phone messages and call back as needed
• Prepare check requests as directed by property managers
• Prepare resident/tenant billing or credit memos as needed
• Maintenance of property websites
• Handle Architectural Control Committee submittals as applicable
• Access Control/Transponder requests
• Late letters as directed by property managers
• Preparation of liens
• Prepare and send violation letters as directed by property managers
• Newsletter preparation
• Maintain property files
• Add/update homeowner contact information (phone numbers, email addresses, etc.) to 1st American property management software
• Maintain homeowner emergency contact information
• Property and/or violation inspections as requested
• Delinquency calls
• Special projects as requested by property managers
• Perform any other duties assigned to you from time to time
• Operate standard office equipment to include 10-key calculator, computer, printer, multi-line phone system, copier
• Maintain a professional office environment and promote a positive image for the company
• Use personal vehicle to perform company business when necessary
• Follow guidelines set out in the 1st American Management Co., Inc. employee handbook

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees