Assistant Property Manager

The RMR Group • Los Angeles, CA

30d • Onsite

About The Position

The Assistant Property Manager will collaborate with the Property Management team to ensure the efficient and professional oversight of a 743,000 SF commercial real estate portfolio.

Requirements

• Bachelor’s degree – Preferred course of study Business Administration, Real Estate or Accounting.
• Three years’ experience in the real estate industry.
• Strong financial and problem solving skills.
• Relationship Skills – Ability to communicate effectively and professionally, both oral and written with owners, tenants and coworkers; ability to develop and sustain cooperative working relationships; professional phone manner; mature and self-motivated team player with good conflict-resolution skills; committed to personal growth and integrity aligned with RMR objectives.
• Organizational/Multi-Task Skills – Able to allocate one’s time effectively and manage tight deadlines; ability to work under pressure and achieve quality results; ability to handle multiple demands and competing priorities, and adapt to new ideas and changes; results oriented, detail oriented and accurate.
• Decision Making Skill – Able to resolve problems using facts and sound reasoning; able to achieve goals using a strategic approach; proven innovation with a willingness to manage and adapt to change.
• Will be required to perform off site duties through the use of a personal vehicle.
• Must have a valid driver’s license.
• Strong proficiency with property management/accounting software (preferably Yardi), ARGUS budgeting software; MS Office application (Word, Excel, PowerPoint, Outlook).
• An assessment will be administered for computer and communication skills.
• If, at any time, security clearance is required for your job (e.g. you are assigned to work at a property leased by the Federal government), being awarded such clearance will be a condition of your employment.

Nice To Haves

• RPA designation a plus.
• Broker’s License preferred.

Responsibilities

• Assist Senior Property Manager and Engineering in all facets of building operations including life safety issues, incident reports, and insurance claims.
• Assist in preparing bid packages.
• Review work order reports weekly.
• Contact vendors to schedule work in the building and in tenant spaces.
• Supervise the tenant relations program, working with the Tenant Coordinator and the third party vendors.
• Coordinate building and tenant construction.
• Perform cleaning, landscaping, and vacant space inspections monthly.
• Perform weekly building inspections.
• Initiate pricing for miscellaneous projects.
• Review COI’s quarterly.
• Provide back-up for answering property management calls, as necessary.
• Assist in facilitating meetings.
• Complete monthly variance reports for Senior Property Manager’s review.
• Prepare monthly accruals for Senior Property Manager’s review.
• Assist in preparing annual budgets for assigned properties.
• Approve invoices for assigned properties in PayScan.
• Review accounts receivable.
• Maintain daily communication with the Senior Property Manager, Chief Engineer, Business Operations, and Property Administrator.
• Prepare and distribute tenant memos.
• Review security report and prepare work orders.
• Review security reports and prepare incident reports.
• Interface as needed with the Senior Director, Associate Director, Business Operations, Corporate Accounting, and the like.
• Interface as necessary with tenants, vendors, and visitors.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life & Disability Insurance
• Health Savings Account (HSA) & Flexible Spending Plans (FSA)
• 401(k) Plan with Employer Match
• Holidays, Vacation & Sick Time
• Parental Leave
• Tuition Assistance
• Matching Gift Program
• Wide Array of Voluntary, Employee-Paid Benefits to choose from including Critical Illness & Accident Insurance, Identity Theft Protection & Pet Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level