Assistant Property Manager

Mental Health America of South Central Kansas•Eastborough, KS

About The Position

The Assistant Property Manager will assist the Director of Property Management and Facilities, the Coordinator of Maintenance, and Property Manager with operations and HUD requirements for all residential properties and of licensing office buildings.

Requirements

The Assistant Property Manager is expected to have some experience working in property management or customer service.
Must demonstrate ability to communicate verbally and in writing.
The ability to maintain a flexible work schedule and availability for weekend calls as needed.

Nice To Haves

Preferred areas include experience in working with people with a mental illness, substance use disorder or low income households.

Responsibilities

Assisting in collecting and processing of rent checks, printing rent statements, assisting in notifications of non-payment of rents, and general tenant notices from the management team.
Assist in scheduling and completing quarterly property and unit inspections, move-in and move-out inspections and pest control inspections. Assist with scheduling required fire inspections following city and state guidelines and any other required inspections per property or program requirements.
Ensure properties are being maintained per HUD NSPIRE standards and submit facilities tickets timely.
Maintains files and records consistent with HUD guidelines while ensuring tenant confidentiality. Maintaining the file check out system with all parties accessing HUD files that are consistent with the HUD EIV policies procedures.
Assisting with key check out/check in system for offices and residential properties. Developing and maintaining the system for the inventory of keys.
Assisting in maintaining wait list for all housing projects. Prequalifying potential residents by collecting proper documentation along with application. Adding potential residents to the waitlist in OneSite software.
Assisting with follow-up for vendor quotes, paperwork & general liability insurance. Providing updates to proper parties involved. Scanning and attaching documents to the facilities database.
Assisting any special projects or duties as assigned.
Will be responsible with oversight for fully managing one HUD property. This will include move-in, move-outs, recertifications, inspections, and handling of any tenant issues with cross training from Property Manager and Director.
Manage TBRA grant and tenants, submitting rent roll monthly, completing or scheduling required HUD inspections at initial certification and annually thereafter. Maintaining files consistent with KHRC and HUD guidelines.