Assistant Property Manager, High Winds Fund

Macalester College•St. Paul, MN

35d•$25 - $26•Onsite

About The Position

The Assistant Property Manager supports the daily operations of the department by handling a wide variety of tasks. Some examples of administrative focused tasks include processing bills, document organization, email management, generating reports and social media monitoring. Some examples of Property Maintenance focused tasks may include receiving work orders, troubleshooting repairs, apartment turnover, light cleaning, and following up with contractors and service people. Also assists in community engagement, coordinating communications, and supporting the planning of meetings and events. This position requires the employee to be available outside of typical business hours to address occasional urgent property management matters in addition to working typical onsite business hours (8:30am-5:00pm) Monday through Friday with room for flexibility. About The Department: The High Winds Fund is the Department of Macalester that is responsible for the off-campus real estate owned by the College and for community relations work in the immediate neighborhood around campus. The properties include residential homes and apartment buildings as well as several commercial buildings with a variety of retail, service and restaurant tenants. The office currently consists of a Director and a Property Manager. This position will report to the Director. The High Winds Fund operates separately from but partners with and supports the work of other Departments within Macalester, including our Facilities team. The High Winds Fund Director reports to the SVP of Administration and Finance and is also governed by a Committee of the Board of Trustees of the College.

Requirements

Show a strong interest in property management
General understanding of property construction and terminology, including electrical, plumbing and HVAC
Proficient with modern office software and information systems including Google applications or equivalent
Curious and interested in analyzing trends to help find and define solutions
Ability to organize, prioritize, have strong attention to detail, and to work independently a majority of the time
Willing to tackle a broad range of tasks
Excellent customer service and interpersonal skills to promote and maintain good relationships with tenants, contractors, partners. etc
Ability to remain calm under pressure and respond quickly and appropriately to difficult questions in stressful situations
Ability to maintain confidentiality with information, and communications
Understanding of basic accounting and able to create and follow a budget for a project
Strong communication skills including writing and talking on the phone
May assist in managing student workers
Ability to use basic hand tools in a safe manner
3-5 years of work experience required

Nice To Haves

Property Management or Property Maintenance or similar experience is strongly preferred

Responsibilities

Manage and respond to or delegate department email
Process rent payments and invoices, including utility bills.
Track expenses and trends
Organize physical and electronic documentation
Receive and troubleshoot work orders from residential and commercial tenants; track completion and repetitive issues
Complete small improvement projects like changing a faucet, hanging blinds, patching and painting drywall or plaster, replacing a light fixture, etc
Assist Director with pro-actively identifying maintenance needs and capital projects
Assist with summer residential turnover process including maintenance and some painting and cleaning where necessary as well as coordinating contractor work
Assist in managing routine service contractors such as grounds, pest control, fire safety, etc.
Provide on-call emergency response in rotating schedule
Manage the department tools, maintenance supplies and equipment in an organized way
Assist with community engagement work, coordinating neighborhood communication, setting up meetings and events, etc.
Participate in department and college activities
Complete other responsibilities as assigned

Benefits

10% employer contributions to the retirement plan.
Generous Parental Leave.
Outstanding vacation and sick time packages, plus an additional 10 holidays.
Comprehensive health insurance plans, including a generous employer contribution to Health Savings Account.
Tuition assistance which pays between 75% - 100% of eligible tuition for employee dependents at select institutions.
Free primary care for most services through Nice Healthcare when enrolled in a Macalester health plan.
Access to the athletics fitness facility, wellness coaching and activities.

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