Assistant Property Manager

Cornerstone Companies•Indianapolis, IN

14d•$60,000 - $65,000•Onsite

About The Position

For more than 35 years, Cornerstone Companies, Inc. (Cornerstone) has been at the forefront of healthcare real estate—developing, managing, and enhancing environments where physicians deliver care and patients feel supported. With 10 million square feet of medical and commercial space across 22 states, our work directly influences how healthcare and commercial services operate every day. We are seeking a detail-oriented, organized, and service-driven Assistant Property Manager to join our expanding Property Management team. This role supports a portfolio of medical office buildings, surgical centers, hospital facilities, banks, and other commercial assets. While based in Indianapolis, you will collaborate with clients, vendors, and internal teams across multiple regions of the country. Why Cornerstone? Our culture is rooted in three core values that guide every interaction: Caring We build strong, lasting relationships with our clients and teams. Creative We design and deliver solutions that create long-term value. Character We lead with integrity in every decision and every partnership. As an Assistant Property Manager, you play a direct role in delivering excellent service and operational reliability across our nationwide client portfolio. Principal Objective of Position: The Assistant Property Manager is responsible for supporting the Property Manager in overseeing the daily operations related to all assigned medical office buildings. This includes managing vendor relationships, ensuring regulatory compliance, maintaining property standards, and providing excellent service to tenants, staff, and clients. The Assistant Property Manager plays a crucial role in ensuring the efficient and safe operation of healthcare facilities while maintaining high levels of tenant satisfaction and safety.

Requirements

High School Diploma or equivalent combination of experience and education.
Minimum 2 years of experience in healthcare or commercial or large-scale residential property management.
Experience with leasing, maintenance, and tenant relations is required.
Knowledge of property management processes, lease agreements, and building maintenance protocols.
Knowledge of finance and building operations processes.
Familiarity with healthcare facilities and associated regulatory requirements (such as HIPAA, OSHA, accreditation, etc.).
Strong organizational, communication, and problem-solving skills.
Proficient in Microsoft Office Suite (Excel, Word, Outlook) and property management software.
Ability to prioritize tasks, manage multiple projects simultaneously, and work effectively both independently and as part of a team.
Ability to maintain confidentiality and handle sensitive information with discretion.

Nice To Haves

Associate’s degree or greater in real estate, property management, finance, or related field.
Familiarity with property management software such as Yardi, MRI, or similar systems.

Responsibilities

Support the Senior Property Manager in managing day-to-day operations, including but not limited to: preparation of monthly property rent rolls, and owner specific monthly financial reporting packages
completion of tenant check-ins/visits and weekly, monthly, quarterly, or annual property inspections, as directed.
assist in collection efforts and coordination of default proceedings.
Compilation of AR notes for manager review.
Assist with the coordination of vendor services, including contract management, ensuring vendors meet performance expectations, and managing invoices.
Act as a point of contact for tenants, responding to inquiries, addressing concerns, and ensuring high tenant satisfaction and compliance with facility policies.
Assist in the administration of leases, including reviewing tenant compliance, preparing lease documents, and assisting in lease renewals.
Assist with audits and property inspections as required.
Assist the Senior Property Manager in preparing and managing operating and capital budgets, tracking expenses, and preparing monthly financial reports.
Assist with CAM reconciliations.
Participate in internal department leasing meetings and ensure effective communication between leasing and property management team members.
Participate in emergency preparedness and response planning for the property, ensuring safety protocols are followed in emergency situations.
Assist in special projects related to property improvements or facility upgrades.
Coordinate tenant events, meetings, or activities that support community engagement within the property.
Assist with recruitment and training of new team members, as needed.
Provide administrative support for the Senior Property Manager, including scheduling, correspondence, and documentation.
Assist with audits and property inspections, include sending monthly EVS inspection invites, attending environmental rounding as assigned, entering inspection action items into the work order system or audit software, closing monthly inspection reports and preparing inspection data for use at quarterly committee meetings
Manage door schedules
Act as point of contact for furniture requests
Work with Senior Property Manager on requests related to Physician and hospital staff office relocations
Other duties as assigned.