Assistant Property Manager

SHOP Cos. Management • San Antonio, TX

1d • Onsite

About The Position

Introduction: We are seeking a detail-oriented and organized Assistant Property Manager to join our team. The ideal candidate will have a background in Accounts Payable (AP) and Accounts Receivable (AR), with experience in commercial property management operations is desired. This role will support the Property Managers in ensuring efficient financial and administrative operations of our properties. This position is IN-OFFICE located in San Antonio 5 days per week. This is not a remote or hybrid position. Kindly consider this prior to submitting your resume for consideration.

Requirements

• Bachelor’s degree in business administration, Finance, or related field preferred
• Proven experience in Accounts Payable and Receivable within property management
• Familiarity with property management software a plus (e.g., AppFolio, Yardi, Kardin)
• Strong attention to detail and organizational skills
• Excellent communication and interpersonal skills
• Ability to prioritize tasks and work independently
• Proficiency in MS Office Suite (Excel, Word, Outlook
• Effective filing and organizational skills
• Willingness to help SHOP Companies in any and all capacities
• Team oriented approach
• Ability to multi-task and operate in a fast-paced environment
• A true interest in all things Retail Real Estate

Responsibilities

• Coordinate work orders and ensure timely resolutions
• Manage Accounts Payable (AP) and Accounts Receivable (AR) processes efficiently
• Record and deposit checks, ensuring accurate and timely processing
• Process bills sent to Appfolio or similar property management software
• Participate in software training and provide software admin support to broker team
• Handle property charges and tenant charges as applicable
• Help track tenant work orders and requests
• Assist in utility onboarding for new tenants
• Request COI (Certificate of Insurance) and W9 compliance from vendors and tenants
• Assist in Bank Reconciliations and save bank statements for final monthly closure
• Support in yearly reconciliation and budgeting processes using Kardin or similar software
• Send tenant statements and letters through management software
• Prepare and send FedEx Certified Letters for monthly reimbursements

Benefits

• Competitive salary
• Paid time off
• Medical, dental, and vision insurance
• Matching 401(k) retirement plan
• Positive and supportive work environment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level