EXP Assistant Property Manager

Campbell Property Management•Port Saint Lucie, FL

36d•$60,000

About The Position

The Assistant Property Manager supports the daily operations and administration of the homeowners association (HOA), working closely with the Property Manager, Board of Directors, homeowners, and vendors. This role helps ensure the community is well-maintained, financially sound, and operating in accordance with governing documents, regulations, and established policies.

Responsibilities

Serve as a primary point of contact for homeowners, providing professional and timely responses to inquiries, concerns, and service requests.
Assist in preparing board packets, reports, meeting minutes, newsletters, and other community communications.
Maintain accurate resident records, association files, compliance logs, and work order systems.
Coordinate maintenance requests, track progress, and ensure timely resolution of issues.
Assist in overseeing vendor performance, scheduling inspections, and ensuring contractual obligations are met.
Conduct regular community walkthroughs to identify violations, maintenance needs, and safety concerns.
Help prepare annual budgets, financial reports, and reserve study updates.
Process invoices, track expenses, and support the collection of assessments and delinquency follow-ups.
Assist in obtaining vendor bids, reviewing proposals, and supporting cost-effective decision-making.
Monitor compliance with CC&Rs, policies, and architectural guidelines; issue violation notices as directed by the Property Manager.
Assist in preparing materials for board and committee meetings and attend meetings as needed.
Support election processes, rule enforcement procedures, and regulatory requirements.
Promote a positive community environment by providing excellent customer service and fostering productive relationships with homeowners and vendors.
Assist with organizing community events, updates, and engagement initiatives.