Assistant Property Manager

Barkan Management Company•Norwich, CT

19d

About The Position

You will join our Assistant Property Management team in Norwich, CT and provide administrative support to a portfolio of properties. The focus of this job is on producing high quality, detailed work based on established standards, guidelines and procedures. This position is multi-faceted working with multiple Account Executives. Must possess excellent Excel and Word skills, have above-average customer service skills, be cool under pressure, and work independently. You should be comfortable working with a repetitive routine and an even pace to promote accuracy and quality of work. Your day to day will include processing invoices, managing calls from owners, brokers, banks and tenants, bookmarking and uploading financial statements, filling out appropriate paperwork for corporate administrative charges, preparing and sending mass mailings, and maintaining property files. You may also be asked to attend annual meetings for some properties within your portfolio. Customer Service: Communicate effectively with Account Executives and Accountants in-house. Respond in a timely manner to emails and phone calls from owners, brokers, banks and tenants. Administrative: Mailings using mail merge methods. General correspondence to owners and tenants (violations, fines, invoices and late letters). Process invoices for payment. Research using Yardi accounting software. Organization: Technical and analytical. Methodical work output so that job routines can be completed on time. Maintain Property files. Complete set of procedures and tasks before new ones are begun.

Requirements

Proficient in Microsoft Office
excellent Excel and Word skills
above-average customer service skills
be cool under pressure
work independently

Nice To Haves

Yardi knowledge

Responsibilities

processing invoices
managing calls from owners, brokers, banks and tenants
bookmarking and uploading financial statements
filling out appropriate paperwork for corporate administrative charges
preparing and sending mass mailings
maintaining property files
attend annual meetings for some properties within your portfolio
Communicate effectively with Account Executives and Accountants in-house
Respond in a timely manner to emails and phone calls from owners, brokers, banks and tenants
Mailings using mail merge methods
General correspondence to owners and tenants (violations, fines, invoices and late letters)
Process invoices for payment
Research using Yardi accounting software
Methodical work output so that job routines can be completed on time
Maintain Property files
Complete set of procedures and tasks before new ones are begun