Assistant - Project - WDD Construction Purchasing

Wynn Resorts•Las Vegas, NV

About The Position

The Project Assistant for Wynn's Design & Development - Construction Purchasing division is responsible for preparing appropriate documentation for FF&E items to be purchased by the department and for working effectively on a team to complete the assigned projects on time and under budget. Essential Job Duties & Responsibilities PROJECT DEVELOPMENT Enter new contacts / vendors into both the Purchasing and Accounting systems and collect necessary registration information for new vendors including W-9 form. Develop and distribute bid packages under the guidance of senior members of the project team. Prepare bid analysis and spreadsheets for senior members of the project team. PROJECT ADMINISTRATION Enter and file specifications provided by the Interiors department. Basic bidding requests and retrieval / confirmation of vital order information such as terms, FOB, etc. Produce purchase orders and change orders by the request of senior members of the project team. Produce, validate and distribute check requests. Data entry and basic follow up with vendors to expedite current orders, including coordination with freight forwarders and international entities. Inspection and quality control of delivered shipments at warehouse. Processing of submittals and maintainence the submittal log. Communicate information related to assigned projects to vendors and other members of the project team. Maintain timely, accurate and useful project records in the online purchasing system and filing system. Execute administrative tasks assigned by senior members of the project team in an efficient and timely manner. Produce requested reports and project summary documents for senior staff. PROJECT COMPLETION Prepare shipping and installation documents under the guidance of senior members of the project team. Assist in follow up and resolution of warranty claims or punch list completion. Effectively work with Accounting and senior members of the project team to close out installed projects.

Requirements

Any combination of education, training, or experience that provides the required knowledge, skills, and abilities
Excellent verbal and written communication skills
Excellent computer skills including all Microsoft office programs
Impeccable integrity and organizational skills
Exceptional attention to detail and ability to multi-task
Team player that thrives in a high pressure work environment
Must be eighteen years of age or older
Maintains and promotes exceptional integrity and reputation of the department
Maintains strict confidentiality outside the company of all program design, sources and schedules
Ability and positive willingness and duty to work the work varying schedules and hours required to meet the business needs of the project at hand, including travel when necessary. A 40-45 hour work week is typical
Encourage good relationships, promote team spirit, and insure effective two way and multicultural communications among all WDD disciplines as well as the Operational team, vendor base, and service providers

Nice To Haves

Past FF&E purchasing experience preferred

Responsibilities

Enter new contacts / vendors into both the Purchasing and Accounting systems and collect necessary registration information for new vendors including W-9 form.
Develop and distribute bid packages under the guidance of senior members of the project team.
Prepare bid analysis and spreadsheets for senior members of the project team.
Enter and file specifications provided by the Interiors department.
Basic bidding requests and retrieval / confirmation of vital order information such as terms, FOB, etc.
Produce purchase orders and change orders by the request of senior members of the project team.
Produce, validate and distribute check requests.
Data entry and basic follow up with vendors to expedite current orders, including coordination with freight forwarders and international entities.
Inspection and quality control of delivered shipments at warehouse.
Processing of submittals and maintainence the submittal log.
Communicate information related to assigned projects to vendors and other members of the project team.
Maintain timely, accurate and useful project records in the online purchasing system and filing system.
Execute administrative tasks assigned by senior members of the project team in an efficient and timely manner.
Produce requested reports and project summary documents for senior staff.
Prepare shipping and installation documents under the guidance of senior members of the project team.
Assist in follow up and resolution of warranty claims or punch list completion.
Effectively work with Accounting and senior members of the project team to close out installed projects.
Accept any other duties and responsibilities assigned by senior staff as required to insure delivery and installation of all required FFE within project schedules and budgets