Assistant Project Manager

Stantec•Tucson, AZ

13d•Hybrid

About The Position

At Stantec, we help deliver the critical minerals needed to power our world, from the cars we drive to the infrastructure powering our communities. And we don’t just design the largest, deepest, and most technically challenging mines in the world—we do it sustainably. We’re helping clients reduce energy usage, adopt clean energy sources, and implement digital solutions and automation. Join our team of mining professionals and you’ll be at the forefront of this evolving industry while building the mine of the future. You’ll also build your own future, with exciting opportunities for development and advancement. Your Opportunity We are currently seeking an Assistant Project Manager with strong multi-tasking, interpersonal, organizational, and communication skills to provide project management assistance to support several projects for large mining clients in Arizona. This position is ideal for an individual who is an organized and motivated self-starter and takes pride in keeping a team well organized, running smoothly, and can “think ahead”. Assistant Project Managers play a critical role in ensuring that technical, financial, and contractual requirements are met across multiple disciplines and stakeholders in our large consulting environment.

Requirements

Excellent communication skills, verbal and written
Proven proficiency using Microsoft Office and presentation support tools, specifically Word, Excel, PowerPoint, Outlook, and Adobe Professional
Flexibility and excellent organization skills to complete multiple tasks with conflicting deadlines
Aptitude in working with numbers and general accounting understanding and experience
Willingness to work overtime occasionally in order to meet deadlines
Ability to work independently and in a dynamic team environment
Good communication skills, both verbal and written
Self-motivated and strong attention to detail
Advanced degree in engineering, science, construction management, business, or related field
Experience organizing and improving program and project processes
Demonstrated experience working in a fast-paced work environment with multiple stakeholders
Minimum of 3-5 years of experience working in project coordination, management, or engineering/design support roles, preferably in mining

Responsibilities

Project Coordination and Scheduling
Coordinate with our project team members across several offices to facilitate and document meetings, and support the internal execution of fast-paced, multi-discipline engineering and mining projects
Assist in developing and maintaining detailed project execution plans and project schedules
Coordinate tasks across multiple technical disciplines, and subconsultants, to ensure alignment and timely delivery
Track project progress, identify risks and potential delays, and support mitigation planning
Create and update Project Setup Forms, Project Execution Plans
Help set up and maintain project files
Contribute to process improvement efforts related to project organization and efficiency
Budgeting and Cost Control
Support project budgeting, cost tracking, and financial forecasting
Prepare financial status reports and assist with invoicing and expense monitoring
Review and process subconsultant invoices, checking for accuracy and compliance with contracts and work performed
Documentation and Reporting
Maintain organized project documentation, including meeting minutes, submittals, RFIs, and correspondence
Prepare project status updates, progress reports, and client presentation materials
Assist in compiling technical deliverables and proposals
Client and Stakeholder Communication
Support Project Managers in managing client communications
Help plan and participate in client and internal meetings, preparing agendas and documenting action items
Serve as a routine point of contact with subconsultants and vendors
Technical Delivery Support
Coordinate preparation and submittal of technical deliverables across multiple disciplines
Assist in review of deliverables, checking for completeness, consistency, and adherence to format and standards
Help coordinate and document quality control reviews and compliance with project requirements
Contract and Procurement Assistance
Coordinate and assist with preparation of contracts, subconsultant agreements, and change orders
Track contract deliverables and ensure compliance with contract
Assist with procurement of materials, equipment, and services
Risk, Safety and Compliance
Assist project managers with quality management and project audits
Assist with project risk assessments and mitigation planning
Support adherence to health, safety, security and environmental policies and procedures
Help track compliance and training documentation for health and safety programs
Business Development Support
Work with project management, marketing, and other administrative staff to develop successful proposals
Conduct research and document coordination to support proposal teams