Assistant Project Manager

University Mechanical & Engineering AZ•Tempe, AZ

About The Position

From inception to commissioning and beyond, we offer complete mechanical contracting and energy services solutions. Our expertise includes design-assist, HVAC, plumbing, sheet metal, and process piping construction for semiconductor, data center, healthcare, biotech, water treatment, power generation, and other facilities. SUMMARY University Mechanical is currently seeking an experienced Mechanical Construction Assistant Project Manager. The Assistant Project Manager position is a critical role for the company. This individual will be responsible for assisting the Project Manager with planning and coordinating activities in the construction schedule. He or she will help with organization, scheduling, budgeting, and implementation. This individual must have the ability to support the Project Manager in resolving field problems as they arise. He or she needs to have the ability to monitor job progress and understand construction financial and accounting practices.

Requirements

Knowledge of the construction industry and documentation.
Working knowledge of federal, state, and city regulations and guidelines.
Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel)
Must demonstrate integrity, honesty, professionalism and commitment to company values.
Must be self-motivated and able to work efficiently in a fast-paced environment.
Must have excellent organizational, communication, strategic, technical, analytical, problem solving, and multi-tasking skills.
Must have high standards of quality with attention to detail.
Must possess ability to manage and supervise personnel.
Must build positive working relationships with multiple levels of employees, management, suppliers, and customers.
Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Nice To Haves

Bachelor’s degree in Construction Management or Mechanical Engineering OR a minimum of 3 - 5 years work-related experience in the Mechanical Construction Industry; High School diploma or GED required.
Familiarity with AutoCAD, and other mechanical, technical, or construction programs.
Familiarity with project management/document control software.
Familiarity with construction/financial software packages.

Responsibilities

Support Project Manager in driving project’s overall flow effectively from inception to completion.
Review contract and bid documents from estimating; review and understand scope for project turnover. Attend walk-throughs.
Assist with project document control, including but not limited to, insurance, bonding, permits, submittals, RFI’s, change orders, correspondence, etc. Ensure documents are centrally saved in the project’s chosen document control software. Verify correct drawings are distributed to field.
Assist with schedule of values, or billing format as required by the contract documents.
Support project schedule showing completion, delivery dates and sub requirements. Integrate into overall project and manpower schedule as required.
Request PO’s for major equipment and subs indicating shipping requirements, and anticipating delivery dates. (Request proper delivery notice at that time.) Facilitate material takeoffs by trade foreman.
Attend all necessary meetings with both internal and external entities to review scheduling and delivery, work plans, job progress, manpower, and solutions to setbacks.
Support accounting department in monthly billings and collections and follow up on outstanding balances.
Collaborate with foreman regarding project safety. (Toolbox talks and weekly walk through.)
Gather information for changes in work and turnover to estimating for pricing. P.M. will finalize C.O. pricing after estimating completes takeoff and attempt to maximize profit on C.O.s. Ensure no work starts prior to approval or notice to proceed.
Assist field personnel in closeout of project. Obtain as-builts from field; request CAD from engineering.
Escalate critical and/or sensitive issues to the Project Manager with recommendation for resolution.
Comply with all Company operating policies, procedures, and safety programs as established.
Perform additional assignments as required by the needs of the company or as directed by executives.