Assistant Project Manager

DEFENSEWERX•Tampa, FL

7d•$58,000 - $65,000•Hybrid

About The Position

DEFENSEWERX is a neutral facilitator and trusted partner, connecting an international network of individuals, businesses, educators, and government organizations to enable creative and integrated solutions for our partners. JOB SUMMARY: The Assistant Project Manager works directly with team members to ensure the success of projects that meet the needs of our government partners. The Assistant Project Manager will assist with the development of clear and attainable program objectives and report project statuses to the Senior Program Manager. This role exercises discretion and independent judgment in planning, problem-solving, and stakeholder engagement, with final execution decisions approved by the Director and/or Senior Program Manager. The Assistant Project Manager ensures tasks are executed efficiently, resources are managed effectively, and government partners receive high-quality support and deliverables.

Requirements

Associate’s degree required
Ability to pass a background check
Ability to successfully obtain and maintain a security clearance or successfully obtain and maintain ITAR license
Must not have any conflicts of interest affecting DEFENSEWERX or its partners
Strong problem-solving skills and attention to detail
Positive attitude and great work ethic
Demonstrated ability to manage multiple priorities in a fast-paced environment and drive results through collaboration
Desire to promote DEFENSEWERX core values and a positive working environment
Possess a genuine passion for advancing the DEFENSEWERX mission and creating a sustainable and thriving organization
Do whatever it takes to get the job done
Be a servant leader willing to share credit and own accountability
Be a part of a team
Bring a growth mindset and be open to learning and coaching
Operate with a high degree of independence and accountability
Be willing to travel as required to support projects and partner relationships
Be flexible to adapt to shifting priorities and evolving project requirements

Nice To Haves

Bachelor’s preferred
Experience in business, event management, and/or STEM-related role preferred

Responsibilities

Independently plan and coordinate assigned tasks, determining priorities, resource needs, and timelines.
Serve as a point of contact for assigned projects, building, and maintaining relationships with government partners, industry stakeholders, and solution providers.
Manage project documentation, reporting, and communication to ensure accurate, timely information flow to stakeholders.
Monitor project performance and recommend process improvements or corrective actions as needed.
Help oversee and optimize use of web-based project management tools, CRM platforms, and communication systems.
Help manage invoicing responsibilities to include tracking, invoicing, and obtaining approvals for all project-related milestones.
Help prepare comprehensive status updates, reports, and recommendations for leadership decision-making.
Support the development and facilitation of virtual and in-person events such as conferences, workshops, collaborative events, tech challenges, etc.
Conduct market and technical research to identify opportunities, partners, and solutions that align with the government partner’s mission.
Assist with knowledge sharing and provide support during cross-training activities, as needed.
Actively participate on the project team to identify and respond to various project needs.
Schedule and facilitate meetings to ensure goals and milestones are achieved.
Ensure compliance with organizational policies and agreement requirements.
Maintain accurate and organized project documentation (plans, agreements, reports, SOPs).
Support data collection and reporting for educated decision-making.