Assistant Project Manager

The Poole and Kent Corporation • Ashburn, VA

12d • Onsite

About The Position

The Assistant Project Manager assists the company in meeting its objectives and goals by supporting the Project Manager and project team, which are responsible for overseeing, and directing assigned commercial construction projects taking appropriate actions to ensure projects are completed on time, within budget and with defined resources. The Project Engineer along with the project management team will ensure a safe working environment for all employees. Include the following. Other duties will be assigned. Support Project Manager in driving project’s overall flow effectively from inception to completion. Support the Project Manager, Safety, and field employees in creating, executing, and fostering a safe work environment. Review contract and bid documents from estimating; review and understand scope for project turnover. Assist with project document control, including but not limited to, subcontractors' certificates of insurance, bonding, permits, submittals, RFI’s, change orders, correspondence, etc. Ensure documents are centrally saved in the project’s chosen document control software. Verify correct drawings are distributed to field. Assist with schedule of values, or billing format as required by the contract documents. Support project schedule showing completion, delivery dates and sub requirements. Integrate into overall project and manpower schedule as directed. Request PO’s for major equipment and subs indicating shipping requirements and anticipating delivery dates. (Request proper delivery notice at that time.) Support in the obtaining and assembly of documentation for the project relating to operation and maintenance manuals. Attend all necessary meetings with both internal and external entities to review scheduling and delivery, work plans, job progress, manpower, and solutions to setbacks. Support project accounting and/or project management in monthly billings and collections and follow up on outstanding balances. Collaborate with supervisor regarding project safety. (Toolbox talks and weekly walk through.) Gather information for changes in work/scope and work with the project team, estimating, and downstream clients for pricing. Project Manager will finalize change order pricing. Ensure no work starts prior to approval or notice to proceed. Assist field personnel in commissioning process and closeout of project. Escalate critical and/or sensitive issues to the Project Manager with recommendation for resolution. Ability to meet the project site onboarding requirements as set by the contractual requirements is required. Comply with all Company operating policies, procedures, and safety programs as established. Reliable transportation and an ability to travel to the assigned project site is required.

Requirements

• Must possess excellent written and verbal communication skills.
• Must demonstrate ability to lead people and get results through others.
• Must demonstrate ability to effectively organize and manage multiple tasks and prioritize work.
• Must demonstrate technical skills in project management, quality assurance, and costing.
• Must demonstrate ability to analyze and solve problems on a strategic and tactical level.
• Must demonstrate integrity, honesty, professionalism, and commitment to company values.
• Must have strong attention to detail.
• Must be self-motivated and able to work efficiently in a fast-paced environment.
• Must have excellent organizational, communication, strategic, technical, analytical, problem solving, and multi-tasking skills.
• Must have high standards of quality with attention to detail.
• Must possess ability to manage and supervise personnel.
• Must build positive working relationships with multiple levels of employees, management, suppliers, and customers.
• Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, general and subcontractors, and suppliers.

Nice To Haves

• 3 to 5 years of professional experience in the mechanical, plumbing, and/or industrial HVAC discipline.
• Bachelor’s degree in Mechanical Engineering, business administration or related field
• Familiarity with a wide variety of field concepts, practices and procedures.
• Working knowledge of and ability to apply OSHA safety standards.
• Working knowledge of construction contract language and terms.
• Familiarity with local market is desirable.
• Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word, and Excel)
• Familiarity with AutoCAD, and other mechanical, technical, or construction programs.
• Familiarity with project management/document control software.
• Familiarity with construction/financial software packages.

Responsibilities

• Support Project Manager in driving project’s overall flow effectively from inception to completion.
• Support the Project Manager, Safety, and field employees in creating, executing, and fostering a safe work environment.
• Review contract and bid documents from estimating; review and understand scope for project turnover.
• Assist with project document control, including but not limited to, subcontractors' certificates of insurance, bonding, permits, submittals, RFI’s, change orders, correspondence, etc.
• Ensure documents are centrally saved in the project’s chosen document control software.
• Verify correct drawings are distributed to field.
• Assist with schedule of values, or billing format as required by the contract documents.
• Support project schedule showing completion, delivery dates and sub requirements.
• Integrate into overall project and manpower schedule as directed.
• Request PO’s for major equipment and subs indicating shipping requirements and anticipating delivery dates.
• Support in the obtaining and assembly of documentation for the project relating to operation and maintenance manuals.
• Attend all necessary meetings with both internal and external entities to review scheduling and delivery, work plans, job progress, manpower, and solutions to setbacks.
• Support project accounting and/or project management in monthly billings and collections and follow up on outstanding balances.
• Collaborate with supervisor regarding project safety. (Toolbox talks and weekly walk through.)
• Gather information for changes in work/scope and work with the project team, estimating, and downstream clients for pricing.
• Project Manager will finalize change order pricing.
• Ensure no work starts prior to approval or notice to proceed.
• Assist field personnel in commissioning process and closeout of project.
• Escalate critical and/or sensitive issues to the Project Manager with recommendation for resolution.
• Ability to meet the project site onboarding requirements as set by the contractual requirements is required.
• Comply with all Company operating policies, procedures, and safety programs as established.
• Reliable transportation and an ability to travel to the assigned project site is required.

Benefits

• We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.
• Equal Opportunity Employer/Veterans/Disabled
• As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.
• Equal Opportunity Employer/Veterans/Disabled

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees