Assistant Production Manager

Oklahoma City Community College•Oklahoma City, OK

42d•$19 - $22

About The Position

This position coordinates the preparation, set-up, and operation of stage facilities including stage carpentry, rigging, lighting, and sound systems in the OCCC Bruce Owen Theater (BOT) and Visual and Performing Arts Center Theater (VPACT); performs tasks before, during, and after events in support of the administrative needs of the Department; determines in advance of the show as to who and what the client needs are in order to produce the type of show they envision; translates, understands, and determines if stage plots, line set schedules, and hang plots work in the space; programs and operates audio and light consoles; orders parts and materials for the stage and surrounding areas; records parts and equipment needs for the stage as part of event records; conducts an annual inventory of all stage equipment (lighting, audio, video, instruments, expendables etc.) noting condition, safety, and serviceability; coordinates storage of supplies and equipment for events; and supervises assigned staff.

Requirements

Minimum three (3) years' experience in technical theater production management in performing arts and/or live event venue.
Technical staging systems
Microsoft Office products including Outlook, Word, Excel and Visio or similar software;
Supervisory principles
Design software (e.g., AutoCAD, Vectorworks or similar software)
Operating stage systems
Maintaining stage equipment
Supervising others
Communicating, both verbally and in writing
Coordinate stage needs for events
Make independent judgment
Think logically
Be creative
Relate to others with tact and diplomacy

Nice To Haves

Bachelor's Degree in Technical Theater, Theater Arts, Fine Arts, or related field.
Two (2) years' experience supervising stage crews and/or students.

Responsibilities

Assists the Production Manager; performs various administrative before, during, and after events in support of the Department; orders parts and materials for stage by submitting written request to supervisor; writes/fills-in log detailing parts and equipment needs for stage; and maintains permanent records of event requirements.
Prepares/writes report on operation of stage and equipment; conducts annual inventory of stage equipment by examining and listing stage parts and equipment; notes condition, safety, and serviceability; and coordinates storage of supplies and equipment for events by discussing space available, costs, and storage with parties concerned.
Makes preparations in advance of show; talks with producer, promoter, technical director, head carpenter, master electrician, prop master, head rigger, etc. in order to discuss the needs and requirements of their show; determines what equipment, labor, and permits are needed; discusses how their show will work in the space and what adjustments, if any ,need to be made to accommodate them; looks at line set schedules, hang plots, and stage plots to plan strip calls; pre-hangs and restores to facility; and determines what lighting fixtures, soft goods, and curtains need to be moved or removed.
Oversees carpentry work; supervises, operates, and maintains theatrical staging systems, and components (i.e. microprocessor-based control systems, electronic control and processing equipment, theatrical rigging systems, and equipment common to large theatrical complexes).
Handles public relations for the theater; exchanges information with a variety of individuals in preparation for and in staging events; collaborates with outside event promoters to explain and discuss stage facilities, equipment, and setup necessary for even; and collaborates with maintenance supervisor, outside agencies, College departments, and local theatrical union employees in order to plan for staging of event.
Plans and coordinates events; performs tasks related to preparation for staging events; supervises set-up of stage sets; directs activities of workers including theatrical union employees; coordinates timing of stage events with stage technicians by discussing and demonstrating methods for operation of equipment to be utilized during event/show; plans stage and prop construction by examining and discussing sketches with maintenance supervisor, carpenters, electricians, outside agencies, and local theatrical union employees; and designs stage sets by arranging props and stage equipment using knowledge of event needs and information obtained from promoter and Production Manager.
Operates and maintains related technical equipment; operates, sets-up, tests, and performs maintenance on stage sound, lighting, and supportive equipment; inspects stage and technical equipment for wear and safety; notes problems in log; replaces/repairs electrical bulbs, fuses, external wiring, and other small stage and lighting devices by using small hand tools; collaborates with local firms to discuss bids on maintenance or repair of major stage equipment such as cleaning drapes and curtains, stage flooring, stage rigging, and sound systems; and troubleshoots problems with equipment, theirs or the College's.
Programs the Yamaha audio console; connects all microphones, snakes, cables, and speakers in addition to patching the console in preparation for a show and the show's needs and/or requirements; conducts sound check by EQ'ing and mixing bands, orchestra's etc.; and patches, cables, labels, and operates it during the show.
Programs the ETC lighting console; patches and programs sub-masters; records cues; looks into the preparation for a show and the show's needs and/or requirements; and operates the ETC lighting during the show.
Operates stage rigging systems; flies line sets in and out for shows; supervises and leads rehangs and strip calls; restores the space before, during, and after a show; sets up tables and chairs for food events; and assists with other College events by discussing and suggesting how the event should run.
Supervises others by delegating and prioritizing work assignments and in operating house lights during events by observing work in progress; provides assistance when necessary to stage technician(s) in operating light control board and sound system; may provide direction to non-College union employees by assigning work and observing work in progress; communicates with stage technicians to clarify assignments; monitors activities and progress; and assists/advises when problems occur.
Provides direction to College /non-College union employees by assigning work and observing work in progress; trains College students in all stage areas by using on the job training to give them true to life experiences; works frequently with Microsoft Office Suite, AutoCAD, Vectorworks, Visio, Adobe Suite, and LightWright along with other theatrical specific software; works daily on or above 6' on ladders, catwalks, or gridiron; and works daily with rigging systems on or above 2,000 pounds overhead.
Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures
Contribute to a safe educational & working environment.
Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.
Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices.
Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.