Assistant Office Manager- Magnet Traditional
About The Position
Performs all duties associated with student attendance, student enrollments/withdrawals, dispatching records, maintaining files, maintaining student database, customer service, and related office duties. Must be disciplined and diligent; good/positive public contact experience, ability to work under pressure (meeting deadlines). ESSENTIAL DUTIES AND RESPONSIBILITIES : Additional duties may be assigned. Effectively utilizes district technologies appropriate to the position and assumes responsibility for attending district training needed to successfully perform designated responsibilities as directed by supervisor . Maintains accurate entry and withdrawal information on student information software and mainframe. Maintains accurate accounting of student records. Assists with computer data input and research. Types letters, memos, forms, lists, etc. Keeps administrator and office manager informed. Greets visitors, answers telephone, transfers calls to appropriate person, records messages and provides routine information. Types letters, reports, purchase orders, forms, lists, and other material from copy, draft and machine recordings. Proofreads typed material for grammatical and spelling errors. Complies with State Law and District policies and regulations. Maintains regular attendance. Orders supplies and materials. Sorts, alphabetizes, files, and retrieves material from files. Sorts and distributes mail.
Requirements
- Must be disciplined and diligent
- Good/positive public contact experience
- Ability to work under pressure (meeting deadlines)
- High School Diploma or equivalent required.
- Minimum 2 years experience in general clerical work preferred.
- Ability to write messages, business correspondence, etc.
- Ability to effectively present information and respond to questions from administrators, staff, and the general public.
- Ability to work with mathematical concepts such as probability and statistical inference.
- Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
- Ability to interface effectively with other departments, school personnel, other maintenance staff, and business contacts from outside of the District.
- Effective telephone techniques.
- Ability to work independently with minimal supervision.
- Ability to perform general operations which require the exercise of judgement based upon knowledge gained through experience.
- Ability to develop and maintain effective working relationships with school principals, assistant principals, parents, staff, administrators, students and co-workers.
- Skill in operation of computer, typewriter, copy machine, telephone, transcribing machine, adding machine, and phone master.
- Knowledge of school office work procedures, standards and practices and business software application.
- Knowledge of student records, entries and withdrawals.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule from.
- Ability to accurately perform assigned tasks.
- Ability to pass Clerical Exam (score 90).
- Ability to perform routine clerical work.
- Knowledge of office methods, practices, and procedures, and ability to make arithmetical calculations.
- Effective telephone technique.
- Ability to effectively use the computer; working knowledge of business-related software.
- Ability to understand and carry out oral and written directions.
- Ability to operate general office equipment.
- Ability to maintain cooperative working relationships with those contacted in the performance of duties, including all other employees, and the general public.
- Ability to work independently with minimal supervision.
- Skill in oral and written communication.
- Ability to perform duties with awareness of all district requirements and School Board Policies.
Nice To Haves
- School experience preferred.
- Spanish literacy preferred.
- Computer experience – MS Office preferred.
- Spanish language literacy preferred; basic elements of English/Spanish language usage, and spelling.
Responsibilities
- Performs all duties associated with student attendance, student enrollments/withdrawals, dispatching records, maintaining files, maintaining student database, customer service, and related office duties.
- Effectively utilizes district technologies appropriate to the position and assumes responsibility for attending district training needed to successfully perform designated responsibilities as directed by supervisor
- Maintains accurate entry and withdrawal information on student information software and mainframe.
- Maintains accurate accounting of student records.
- Assists with computer data input and research.
- Types letters, memos, forms, lists, etc.
- Keeps administrator and office manager informed.
- Greets visitors, answers telephone, transfers calls to appropriate person, records messages and provides routine information.
- Types letters, reports, purchase orders, forms, lists, and other material from copy, draft and machine recordings.
- Proofreads typed material for grammatical and spelling errors.
- Complies with State Law and District policies and regulations.
- Maintains regular attendance.
- Orders supplies and materials.
- Sorts, alphabetizes, files, and retrieves material from files.
- Sorts and distributes mail.
Benefits
- This is a full-time position with benefits.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
