Assistant Mgr Front Office

IHG•New York, NY

4h•$30 - $35•Onsite

About The Position

The Assistant Manager Front Office oversees Front Office operations for either the day or night shift, ensuring that guest service standards are consistently met and that all hotel assets are secured and protected. At Hotel Indigo®, the focus is on delivering inspired service, characterized by being vibrant, curious, and original. This involves carrying oneself with energy, motivation, and confidence; being aware of the hotel and neighborhood to help guests discover local experiences; and building connections with guests through imaginative and memorable interactions.

Requirements

Some college and three years guest service/hotel experience, or an equivalent combination of education and/or experience.
Must have full knowledge of the guest service/night function.
Must speak fluent English.
Communication skills are utilized a significant amount of time when interacting with others; demonstrated ability to interact with guests, employees and third parties that reflects highly on the hotel, the brand and the Company.
Reading and writing abilities are utilized often when completing paperwork and shift reports, and giving and receiving instructions.
Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances are utilized frequently.
Problem solving, reasoning, motivating, organizational and training abilities are used often.
Ability to travel to attend workshops, conferences, etc.

Nice To Haves

Some supervisory training/experience preferred.
Other languages preferred.

Responsibilities

Ensure procedures are followed for security of monies, credit and financial transactions, and guest security.
Balance and audit for accuracy room revenue, food and beverage revenue and telephone revenue; assist in the preparation of all reports relevant to daily revenues.
Balance and audit for accuracy all room and tax charges, cashier’s reports, and guest and house accounts.
Monitor performance of employees scheduled during shift and recommend and/or initiate disciplinary actions in accordance with company rules and policies. Report serious issues to respective management for follow-up.
Promote teamwork and quality service through daily communication and coordination with other shifts and departmental management.
Interact with guests to ensure their total satisfaction.
Interact with regulatory agencies, law enforcement or local government authorities regarding safety and compliance matters.
Interact with other contacts as needed (Professional organizations, community groups, local media).
Resolve all guest complaints in a prompt and professional manner and in accordance with established service recovery guidelines to ensure guest satisfaction and repeat business.
Oversee the front desk and night audit functions in accordance with established procedures; ensure guests receive prompt, professional attention and are greeted upon arrival, and that the audit function and reports are completed on time.
Communicate to staff any VIP, Priority Club, or special needs or requests and follow up on execution.
Assist in educating employees on current safety issues to ensure compliance with all health and safety regulations.
Inform management of hazardous situations, emergencies or threats to the security of guests, employees or hotel assets.
Manage day or night operations of the hotel.
Conduct periodic walk-through of each department.
Tour public areas and grounds to ensure the appearance of such areas reflects highly on the hotel, brand, and Company. Correct any deficiencies.
May also have oversight of the security function at night.
Coordinate employee and guest evacuation/notification in the event of an emergency.
Throughout shift conduct routine inspections of the front office and public areas to ensure the appearance of such areas reflects highly on the hotel, brand, and Company. Correct any deficiencies.
Document and record all incidents involving guests or employees, or other relevant events, on the appropriate reports, e.g., Manager on Duty Report.
Report any injuries to Loss Prevention in accordance with policies and procedures.
May serve as “manager on duty” as required.
Perform other duties as assigned.