Assistant Mechanical Coordinator

BLHI•Birmingham, AL

About The Position

B.L. Harbert International is seeking an Assistant Mechanical Coordinator to join our International Group based in Birmingham, Alabama. This role directly supports the Mechanical Coordinator(s) and reports to the Mechanical Director – Operations across a wide range of design, construction, and project-management tasks on large-scale U.S. Embassy and Consulate projects around the world.

Requirements

U.S. Citizen
Ability to obtain and maintain a U.S. Government Security Clearance
1–3 years of experience in engineering, construction, or related technical fields
Ability to travel internationally if required (minimal travel expected at entry level)
Proficiency in Microsoft Office Suite, especially Excel
Familiarity with reading mechanical drawings, specifications, and schedules

Nice To Haves

Bachelor’s degree in Mechanical Engineering, Construction Management, or a related field
Experience or exposure to HVAC, plumbing, fire protection, or site utilities
Familiarity with estimating or takeoff software (OST, FastDUCT/FastPIPE, Trimble MEP, Bluebeam, etc.)
Exposure to BIM or 3-D modeling workflows
Basic understanding of commissioning, TAB, or controls concepts
Previous internship or junior role supporting MEP coordination
Strong communication and interpersonal skills for effective team collaboration and client interactions
Experience in leveraging AI to streamline processes

Responsibilities

Assist in reviewing design documents for accuracy, completeness, and contract compliance.
Support preparation and organization of Construction Document deliverables including RFIs, submittals, shop drawings, and O&M manuals.
Help perform basic value-engineering and constructability takeoffs under the direction of senior staff.
Support the review and tracking of consultant and vendor drawings, schedules, and technical submittals.
Perform preliminary material and equipment quantifications using established tools and templates.
Assist with maintaining internal quantity logs and cost databases.
Support senior personnel in developing life-cycle cost comparisons and mechanical budget tracking.
Prepare draft Purchase Requests and help track Purchase Orders as directed.
Assist in maintaining procurement logs, submittal logs, and lead-time trackers.
Support communication with vendors for quotation requests, technical clarifications, and documentation follow-up.
Help support on-site Project Coordinators with technical questions and information requests.
Assist in tracking commissioning, start-up activities, and vendor scheduling.
Maintain organized project files, drawing registers, and correspondence databases across multiple active projects.
Support internal quality-control processes, ensuring consistency with company and client mechanical standards.
Prepare meeting notes, action items, and follow-up logs for mechanical coordination meetings.
Assist with internal presentation materials, status updates, and mechanical scope summaries.
Provide logistical support for international travel planning for senior mechanical staff.
Maintain accurate project documentation in accordance with USG requirements.