Assistant Materials Coordinator (1942) - Facilities - SFO - (162944)

City and County of San Francisco•San Francisco, CA

24d

About The Position

Under general direction, the Assistant Materials Coordinator ensures the efficient and reliable management of materials and supplies critical to SFO operations. It supervises and coordinates the materials management activities related to planning, ordering, receiving, storage and distribution of a wide variety of essential materials while maintaining accurate, integrated systems for tracking and controlling inventory. The role develops and enforces materials management policies, provides expert guidance to departments, and supports operational continuity by coordinating resources and resolving inventory-related issues.

Requirements

Education : Possession of a baccalaureate degree from an accredited college or university with major college coursework in public administration, economics, industrial engineering or related field AND
Experience : Three (3) years of verifiable experience in the operation, maintenance and management of a complex computerized inventory management system for stores of materials, supplies and equipment. The system must have included repetitive stock replenishment cycles. Two (2) years of this experience must have been at a supervisory level.
Education Substitution : Additional qualifying work experience as described above may substitute for the required education on a year-for-year basis, up to four (4) years. One-year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment.
Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Nice To Haves

Proven work experience running a warehouse and materials distribution operation for a large organization
Expertise in warehouse management procedures and best practices
Proven ability to implement process improvement initiatives
Strong knowledge of warehousing Key Performance Indicators (KPIs)
Experience using Computerized Maintenance Management System (CMMS) such as Infor, Mainsaver or Maximo
Strong familiarity with supplies and materials utilized by skilled trades in the maintenance of buildings and infrastructure
Strong decision making and problem solving skills
Excellent written and verbal communication skills

Responsibilities

Provides materials equipment, and supplies to the Facilities Division by directing receiving, warehousing, and distribution services
Plans, assigns, supervises and reviews the work of subordinate staff engaged in the maintenance of inventory management records
Prepares periodic and special reports of unit activities, materials on hand, and material usage
Plans, organizes and directs activities of subordinate staff to ensure appropriate planning, auditing, timely delivery and control of materials.
Confers with section or division managers and supervisors regarding material support operations, short or long range plans affecting supplies and usage and adjusts or recommends necessary inventory, storage or reorder changes
Evaluates inventory levels and reorder points by compiling and analyzing utilization statistics
Advises management of significant transactions and trends
Recommends changes in established targets when indicated
Plans and directs annual and special inventories and equipment
Maintains a computerized inventory management information system
Provides daily support to inventory, tool room, spare parts, and other materials management functions
Participates in the development and implementation of departmental policies and procedures in conformance with departmental and City and County purchasing and storeroom policies
Develops and implements security policy
Regularly reviews existing procedures, and recommends revisions as necessary
Selects and evaluates subordinate personnel
Approves timesheet records
Monitors and appraises work of subordinate staff and encourages productivity through coaching and counseling
Documents and makes recommendations on employee performance and discipline
Identifies training needs and determines appropriate training programs.
Coordinates arrival of inbound freight
Oversees all materials movement from receipt to final storage location or delivery to customer
Implements improvements to gain efficiency in materials movement and storage.
Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols
Restricts access to inventory storage areas to authorized employees based on their assigned roles and responsibilities
Establishes and enforces controls to decrease the risk of loss or theft
Advises employees on the care, handling and preservation of items received, stored, shipped and stocked.
Achieves financial objectives by preparing an annual budget
Scheduling expenditures
Analyzing variances and initiating corrective actions.
Maintains physical condition of warehouse by planning and implementing new design layouts
Inspecting equipment
Issuing work orders for repair and requisitions for replacement.
Maintains professional and technical knowledge by attending educational workshops
Reviewing professional publications
Establishing personal networks.
Performs and documents physical counts of all inventory, evaluates results, and reconciles the physical count with automated record systems
Maintains an integrated computerized inventory control system through subordinates by training and supervision
Identifies and separates obsolete inventory from usable inventory
Assesses and disposes of obsolete inventory at least annually and ensures adjustments are recorded in the inventory system in a timely manner.
Perform other functions outlined in the 1942 Assistant Materials Coordinator job classification