Assistant Manager

Texas A&M University System•Stephenville, TX

10d•Onsite

About The Position

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Assistant Manager in the Department of Campus Operations. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further. At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere. No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond. The Assistant Manager provides essential support in administering the daily operations of campus improvement initiatives and special operational projects. This position plays a key role in communicating with external vendors, clients, and campus stakeholders to coordinate project timelines, overseeing procurement activities, and tracking budgets to ensure the successful and timely completion of multiple projects across multiple campuses. The Assistant Manager assists in establishing goals and priorities and works closely with stakeholders to ensure all initiatives are aligned with university standards and objectives. This role gathers project requirements, organizes resources, and monitors progress to drive successful outcomes. Serves as Campus Security Authority (CSA). Work hours: Mon-Fri; 8:00 AM – 5:00 PM or as work requirements indicate; This position may require work beyond normal business hours, weekends, and holidays; This is an on-site position located in Stephenville, Texas.

Requirements

Bachelor’s degree or equivalent combination of education and experience.
Four years of related experience.
Knowledge of word processing, spreadsheet applications, and Adobe software.
Ability to multitask and work cooperatively with others.
Strong attention to detail and organizational skills.
Ability to work effectively in a fast-paced environment and foster a teamwork atmosphere.
Ability to prioritize, manage multiple projects, and meet deadlines
Capability to handle confidential and sensitive information with discretion.
Excellent written communication, analytical, and interpersonal skills.
Exceptional problem-solving and time management skills.

Responsibilities

Develops and maintains integrated procurement schedules to ensure timely completion of project milestones.
Regularly tracks progress against baseline schedules and deliverable deadlines for multiple projects.
Monitors vendor performance, identifying potential delays, and provides updates to leadership and stakeholders.
Creates and process purchase orders, maintaining accurate, and complete records.
Coordinates delivery and installation schedules with vendors, overseeing deployment and ensuring installation quality.
Reviews and approves vendor invoices, ensuring compliance with contract terms prior to processing payments.
Prepares project budget summaries, aligned with organizational standards and long-range planning objectives.
Monitors actual expenditures against established budgets, identifying variances and ensuring fiscal responsibility.
Prepares and presents regular budget status reports, detailing approved spending and available resources.
Acts as representative of Campus Operations and as valued member of TSU as part of the A&M system and performs other duties as assigned.