Assistant Manager, Corporate Events

Suffolk Construction•Boston, MA

1d•$78,000 - $106,000

About The Position

Suffolk is seeking an energetic and proactive Assistant Manager, Corporate Events to join our Corporate Marketing team. Partnering with the Senior Manager, Corporate Events, this individual will support the planning and execution of company events (meetings, road shows, client receptions, celebrations, etc.) by handling logistics, vendor coordination, budget tracking, and on-site setup/execution. As a national construction company with 15 offices and more than 2,000 employees, this individual will partner with stakeholders across the country to deliver best-in-class event experiences consistent with Suffolk standards. Corporate events are a critical extension of Suffolk’s brand – for both internal and external audiences – and when executed well, they can influence partners, inspire employees, reinforce mission and help advance our industry. This individual will help shape how Suffolk (and our verticals) shows up in the world, delivering memorable experiences and cutting-edge content that drive lasting impact.

Requirements

Bachelor’s degree in hospitality management, event planning, marketing, public relations, business administration or similar
3+ years of experience in hospitality, event planning, marketing or similar
Flexibility and willingness to travel for events
Ability to work occasional weeknights and weekends as needed
Familiarity with Microsoft Office and event software
Exceptional project management, customer service, interpersonal and communication skills
Ability to assimilate and communicate with executive leadership level employees
Excellent organizational, prioritization and multi-tasking skills with a strong command of budgets, timelines, deadlines and deliverables
Comfort thriving in a fast-paced event environment where priorities and plans can shift; calm under pressure
Strategic problem-solver with a creative mindset and an eye for detail
Able to work effectively as part of a team and roll up sleeves for whatever is needed
Reliable, self-motivated, and strong attention to detail

Responsibilities

Assist in planning, scheduling, marketing and executing both in-person and virtual corporate events, with additional focus on Suffolk Northeast’s annual signature events
Partner cross-functionally with Corporate Marketing, Business Development, People & Culture, External Relations and more to align events with business and brand priorities
Research venues and draft proposals for unique off-site meetings, events and leadership retreats that build relationships and drive business goals
Liaise with vendors (venue, caterer, AV, décor, photographer, printer, swag etc) to ensure contracts and direction are correct
Partner with key stakeholders and creative to ensure presentations, materials, giveaways and signage are consistent with brand standards
Coordinate itineraries, room blocks and travel for offsite executive retreats
Track expenses, manage contracts, process payments, and maintain event records
Serve as a point of contact at events, overseeing setup, managing registration and volunteers, troubleshooting issues, and ensuring quality standards are met
Gather post-event feedback, conduct debriefs, and produce event recaps – with the goal of constant improvement
Help build scalable systems and playbooks so execution is consistent nationally
Raise the bar for Suffolk events and introduce new concepts and ideas that bring value to your employees, partners and the industry