Assistant Legal Secretary

The Salvation Army • West Nyack, NY

119d

About The Position

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. We are the largest non-governmental provider of social services in America and every year, we help over 30 million Americans overcome poverty, homelessness, addiction, economic hardships, loneliness, and exploitation through a wide range of programs and services. Our Eastern Territorial Headquarters in West Nyack, NY has an opening for an Assistant Legal Secretary. This position assists the General Counsel/Legal Secretary, and in his/her absence carries out all the corporate and legal requirements of The Salvation Army. This position requires approximately 35 hours of work per week and is onsite.

Requirements

• Bachelor's degree.
• 5-7 years of related experience.
• Experience managing a diverse workforce.
• A working knowledge of The Salvation Army.

Nice To Haves

• Paralegal certification or Juris Doctor degree.
• Appointment by the New York Secretary of State's office as a Notary Public.

Responsibilities

• Assist in the encouragement and training of personnel reporting to the Legal Department.
• Assist in the supervision of the personnel of the Legal Department and monitor conformity to all official personnel policies and practices.
• Foster positive morale and encourage all personnel of the Legal Department to work together as a team.
• Consult with and guide personnel of the Legal Department in the discharge of their responsibilities.
• Review job descriptions for all personnel and submit to the General Counsel/Legal Secretary for approval.
• Maintain adequate and properly organized files and systematically dispose of outdated material.
• Assist in preparing a projection of goals or objectives for the ensuing year.
• Oversee the annual budget and administer the affairs of the Legal Department within the approved budget.
• Initiate or participate in staff-to-staff communications for understanding and cooperation.
• Maintain the efficient and effective operation of the Legal Department in the absence of the General Counsel/Legal Secretary.
• Assist in processing transactions related to testamentary gifts, trusts, endowments, or special gifts.
• Maintain complete files of all active wills, trusts, endowments, and estates.
• Assist in the retention of closed files on microfilm.
• Oversee the Estate/Legacy process to ensure efficient operation.
• Recommend allocation for new legacy distributions and prepare for consideration by the Finance Department.
• Assist in maintaining registration of domestic and foreign corporations.
• Prepare and file required reports with the Secretary of State.
• Assist in verifying that agents for service are duly authorized and certified.
• Process resolutions authorizing persons to execute contracts and documents.
• Safeguard official minutes for permanent reference in the absence of the General Counsel/Legal Secretary.
• Maintain close working relationships with retained legal counsel.
• Oversee the preparation of the agenda for the Board of Trustees.
• Supervise the review and management of all contracts, agreements, applications, and corporate documents.
• Consult with external partners and regulatory agencies for corporate compliance.
• Maintain a close cooperative working relationship with various departments.
• Prepare communications with command heads concerning business matters.
• Observe strict confidentiality in all personal or private matters.

Benefits

• Generous Medical, Dental, Vision Benefits.
• TSA paid Life Insurance for Employees.
• Additional life insurance options for employees.
• On-site cafeteria.
• Paid Time Off - Vacation, Sick, Personal days.
• 403(b) retirement savings plan.
• Non-contributory Pension Plan.
• Professional Development.
• Free, on-site Fitness Center.
• Federal holidays.
• Opportunities to give back and support our communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Education Level: Bachelor's degree