Assistant, Legal Recruiting & Associate Life

Simpson Thacher & Bartlett LLP•Los Angeles, CA

2d•$60,000 - $70,000•Onsite

About The Position

The Legal Recruiting & Associate Life Assistant is responsible for assisting with all aspects of on-campus and in-office interviewing; coordination of and attorney involvement in, candidate interviews for both law student and lateral positions; and the successful planning and execution of summer associate events and programs. This role also contributes to the overall function of the Legal Talent department by providing general administrative support with regards to all associate life initiatives, planning and coordination of events, and serving as a point of contact and resource to all LA Associates.

Requirements

Bachelor’s degree or equivalent experience
1 to 2 years of legal recruiting or equivalent related experience
Ability to effectively present information verbally and in writing
Proficiency in MS Word, Excel and PowerPoint
Strong interpersonal and organizational skills required
Ability to manage projects and work collaboratively in a team environment
Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
Ability to use diplomacy, confidentiality and discretion in relaying information
Ability to adapt to diverse work styles, providing consistent and personable service

Responsibilities

Assist Legal Recruiting Manager, Hiring Partners, Staffing Partners, Recruiting Committee members and other attorneys in the preparation, coordination and scheduling of on-campus and in-office interviews for lateral, law clerk, LLM, 3L and summer associate candidates
Assist with school-specific campus outreach, including planning and attending 1L events, tracking of sponsorships and student group activities
Prepare interview materials for attorneys participating in OCI, schools’ background informational packets and other materials, as required
Attend and assist with planning of recruiting receptions, Partner events, offer dinners and other recruitment-related activities
Liaise with Partners, manage vendor relationships, greet visitors and candidates in support of all recruiting-related activities
Prepare and maintain accurate and updated information and lists for attorneys, School teams and Legal Recruiting team
Assist with summer program planning and execution, including researching ideas for summer events, activities and restaurant venues
Plan summer activities, create invitations, coordinate logistics and work with vendors, to ensure seamless execution
Keep records and maintain accurate files related to all aspects of the summer program including but not limited to: information on summer associates’ mentors and interests; correspondence; invoices and expense receipts; RSVP lists and feedback on program
Provide administrative support for professional development and training programs by keeping summer associates abreast of all offerings, tracking RSVPs and booking conference services
Assist in planning internal events and receptions including law school lunches, affinity group receptions and practice group-specific events
Track summer associate diaries and weekly assignment updates; assist in gathering feedback on summers such as attorneys’ evaluations and mid-summer and final reviews
Update various summer associate lists and distributions including summer associate housing information and campus student group participation, as needed
Assist with the planning and execution of fall orientation and new hire orientations
Assist with all aspects related to lateral attorney hiring, relocation and departure, working closely with the Manager of Legal Recruiting and Associate life.
Provide the Legal Talent Manager with general support and assistance related to staffing, mentoring, and training and development initiatives
Support the orientation and integration process for new Associates and the coordination of formal mentoring assignments for all incoming Associates and laterals
Assist with all aspects of the staffing process including, but not limited to hours reporting and assignment tracking
Track upcoming associate time off to ensure appropriate staffing levels
Keep records and maintain accurate files related to all aspects of the continuing legal education program by booking conference services, creating invites, generating QR codes, and tracking attendance
Assist in planning internal Associate life social events
Remain current on citywide social offerings throughout the year
Maintain inventory of promotional items and marketing materials
Be flexible, in adjusting hours to meet departmental needs
Assist in various department projects as needed
Perform other duties as assigned