Assistant General Manager

24-7 Hotel Management • Nashville, TN

9h • $48,000

About The Position

The Assistant General Manager works under the direction of the General Manager and is responsible for the overall guest services and financial accuracy of the hotel to include supervision and training of guest services representatives and night audit staff. He or she may also provide assistance in all areas of the hotel, including front desk, housekeeping, maintenance and food and beverage as necessary. The Assistant General Manger is expected to provide excellent customer service to all guest they encounter. Excellent service requires offering Ultimate Service with a smile and promoting the brand standards we are known for – uncompromised service with a focus on guest satisfaction. The position is specifically responsible for coordinating all sales and event activities related at the hotel, goal setting and attainment with respect to hotel financials, and meeting or exceeding budgetary and forecasting guidelines and goals.

Requirements

• Ability to problem solve and shift focus when business demands
• Ability to effectively communicate specific oral and written instructions to all levels of staff and hotel management
• Ability to effectively communicate with guests in a friendly, approachable, and professional manner
• Ability to prioritize all aspects of hotel functioning
• Willingness and ability to adapt function as necessary to meet business demands
• Desire to focus on guest satisfaction and project this desire through positive interaction with guests while striving to provide and require an excellent experience
• Ability to use analytic skills for determining business potential and value in coordination with excellent communication, organization, time management and listening skills which are paramount for success in this position
• Strong computer skills in Microsoft Office, including word processing, utilizing spreadsheets, and familiarity with property specific property management systems.
• Ability to handle all facets of effective and profitable hotel functioning while creating a warm and welcoming environment for all guests, both internal and external.
• Must have ability to subtract, multiply, add, and divide all units of measure, ability to compute ratios, rate, and percentages, draw and interpret bar graphs, and perform basic arithmetic computations involving American monetary units
• Must be able to communicate effectively in both verbal and written form via Word documents, Excel spreadsheets, email, text, or other software applications
• Must be able to stand for extended periods of time
• Must be able to climb stairs
• Must be able to thrive in a fast-pace environment
• Must be able to lift up to 10 pounds frequently and 20 pounds periodically
• Must be able to pull up to 20 pounds occasionally
• Must have visual acuity to distinguish between objects both near and far (with or without corrective lenses)
• High School, Technical College / Associates Degree or Some College
• Minimum 1 years' experience as a department supervisor
• Minimum 2 years hotel operations experience in a supervisory capacity
• Minimum 2 years' experience in direct sales or retail trade; OR, an equivalent combination of education and experience.

Responsibilities

• Responsible for the appropriate scheduling of the guest services representatives and night audit staff
• Acting in the capacity of General Manager in their absence
• Reviewing all shifts and ensuring that any and all issues are addressed and documenting that information
• Living the guest service philosophy of the customer is always first
• Responsible for holding guest services meetings and ensuring that the employees are kept informed
• Training of the guest services staff on all IHG required training programs
• Training staff on Priority Club programs and requirements
• Establishing consistent operating procedures
• Review the Best Practices book for any improvement areas for standards of operation
• Organize all payables and create payables worksheet for the corporate office to process for payment
• Organize all deposits
• Complete the weekly forecast, distribute to all and review in the weekly meetings
• Responsible for the GSTS scores, review the scores with the staff, site areas for improvement
• Ensure that the staff is in proper uniform including name tags and in good condition
• Complete time cards each week for the guest services staff
• Handle guest complaints and special requests, motivates staff and establishes a productive and positive work environment
• Loads all local negotiated rates on notice, coordinates loading of rates with IHG database management, training guest service representative’s on correcting reserving LNR rooms
• Loads all direct bills into the system
• Keep abreast of the competition, complete the occupancy and ADR call around report, twice daily
• Assistance in the food and beverage operation responds promptly to any guests inquiries or complaints (if reasonable) by either doing it himself/herself or delegating a co-employee offers alternate solution if guest demand cannot be met shows personal control in front of guests by maintaining positive attitude, staying calm & patient, avoiding use of negative language, and never displaying anger; demonstrates a commitment to servicing the guest takes initiative to speak to a guest acknowledges every guest with eye contact, nod, & greeting covers other areas of the hotel as needed
• arrives to work on time; gives advance notice when absence is anticipated is honest with all employees & guests helps other employees when needed

Benefits

• 24-7 Hotel Management offers a safe and stable work environment with an open-door policy, paid vacation, paid training, health, vision, dental and life insurance; and discounted room nights when traveling in our family of hotels.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree