Assistant General Manager

Vestar Properties Inc•Buckeye, AZ

About The Position

The position of the Assistant General Manager is primarily to assist their assigned General Manager with all facets of the operation of the property. The Assistant General Manager’s level of involvement will be determined by the General Manager to whom each assistant is assigned. Specific responsibilities performed may vary according to the General Manager’s direction. This role will also provide general office support.

Requirements

Extremely detail oriented and organized
Able to take direction and work with minimal oversight
Enthusiastically dedicated to the fact that all of their efforts are in one-way or another productive of benefits
Understanding of the fact that in order to be effective they must devote their attention to a continuing flow of major and minor situations
Possess a clean concept of essential accounting procedures, and although they may not be personally involved in the day-to-day processes, creates the framework and evaluates the results
Able to maintain office records and files, which are available for ready reference
Adaptable to change or improvements that will enhance the economy, efficiency and productiveness of every aspect of management performance
Self-disciplined to the point that they are unruffled by annoyances or disappointments which they accept as integral parts of their professional activities
Cheerful toward the owner/partners, employees, tenants and all others who come in contact with them in the conduct of business
Pleasantly uncompromising when it comes to matters of established policy
Diplomatic and their lines of communication are always open
Prompt to respond to all inquiries and makes certain their organization is always available to handle emergencies
Integrity, honest and capable
An innovator and creator, uses their unique talents and skills to insure maximum income
Applicants must have valid work authorization that does not now and/or will not in the future require sponsorship of a Visa for employment authorization in the U.S. by Vestar.

Nice To Haves

4-year College Degree Preferred
2-4 years’ Retail/Commercial Property Management Experience

Responsibilities

Performing periodic site inspections
Assist General Manager in collection of delinquent rent and other charges.
Research and preparation of default letters
Common area maintenance reconciliation preparation
Coding of vendor invoices
Create manual invoices regarding tenant charges
Tenant account reconciliation’s and account adjustments
Initial preparation of certain components of monthly reports
Preview draft lease abstracts for the General Manager review
Assist General Manager in the preparation and collection of estoppel certificates
Prepare What’s Happening” notices for projects
Maintain updated service contracts for all properties
Maintain updated certificate of insurance information for tenants and contractors
Maintain updated records of real estate licenses
Maintain updated tenant and contractor lists
Track and implement rental increases with assistance from accounting and General manager
Assist General manager in collection of gross sales information.
Handle and track all work orders for their properties.
Contribute toward overall office operational needs by helping to provide phone coverage, ordering supplies and checking mail daily.
Assist with occasional marketing events, this could include an occasional night/weekend.