Assistant Facilities Services Manager - Student Housing

The Evergreen State College Portal•Olympia, WA

19h

About The Position

Essential Functions Manage day-to-day student housing, includes exterior adjacent outdoor grounds spaces in a heavily forested environment and dining facilities maintenance operations to complete assigned work in a timely and professional manner and within program resources. Perform supervisory duties, including interviewing and selecting staff, providing staff training and staff development programs, conducting staff performance evaluations, corrective counseling, taking disciplinary action, making work assignments and scheduling decisions, managing overtime, ensuring job quality, and acting on leave request and work certifications. Develop and implement preventative maintenance programs and schedules for facilities and equipment within assigned work unit, including creating and maintaining appropriate construction and maintenance project files. Monitor and assist with managing operating and capital project budgets in coordination with the Facilities Services Manager and Chief Administrative Officer. Develop departmental procedures. Manage equipment assignments, check out procedures, use policies, and other general operational policies and procedures. Coordinate project priorities with Facilities Services Manager and RAD leadership and advise on scheduling, scope, staffing, etc. to keep productivity high and efficient; provide direction to staff when problems, changes in scope, or other difficulties arise. Inspect and coordinate work of subcontractors and RAD professional maintenance and student workers to ensure conformance with local standards and codes. Develop scope of work, write specifications for projects, review plans, drawings, blueprints, determine materials needed, costs, monitor work levels, quality, schedules, and work with reporting craft leads to keep productivity high and efficient; provide direction when problems, changes in scope or other difficulties arise. In collaboration with Residential Life staff, conduct facilities condition assessments and inspections and identify potential environmental or safety hazards. Ensure compliance with Environmental Health and Safety policies and procedures, industry standards, and applicable state and federal regulations; ensure safety and security of facilities and equipment is maintained. Manage the use of purchase cards; review and authorize the purchase of tools, equipment, materials, and services needed to complete maintenance and construction projects within budget. Manage the remodel and construction of facilities in accordance with project requirements; assist in the preparation of engineering data, estimate costs of maintenance, renovation, remodeling, installation, repair, or alteration projects. Provide on-site inspection of buildings, dining facilities, equipment, and fixtures; conduct facility condition assessments, roof, and exterior system assessments; and prioritize and map out project maintenance and repair schedules for upcoming budgets. Act as on-site project coordinator; analyze project specifications for sequence of work, materials, and personnel requirements, and scheduling of materials and equipment delivery. Procure bids or quotes from subcontractors, coordinate work of subcontractors on site. Manage and monitor staff progress on assigned work orders. Maintain prompt communication with residential and dining departments on project status. Be available for emergency situations regarding all aspects of the student housing and dining facilities. In collaboration with the Director of RAD and the Director of Conference Services, help coordinate housing facilities needs for conference purposes, predominantly in the summer months. In collaboration with the Director of RAD and the Director of Conference Services, coordinate housing facilities needs for various summer conferences. Additional duties as required. Minimum Qualifications Six years of journey-level experience in two or more construction and maintenance trades. Supervisory experience in facilities management, facilities maintenance, or construction in a large industrial, commercial, residential, higher education, or public setting. Experience implementing a successful preventative maintenance program. Experience in budget planning, development, and management.

Requirements

Six years of journey-level experience in two or more construction and maintenance trades.
Supervisory experience in facilities management, facilities maintenance, or construction in a large industrial, commercial, residential, higher education, or public setting.
Experience implementing a successful preventative maintenance program.
Experience in budget planning, development, and management.

Responsibilities

Manage day-to-day student housing, includes exterior adjacent outdoor grounds spaces in a heavily forested environment and dining facilities maintenance operations to complete assigned work in a timely and professional manner and within program resources.
Perform supervisory duties, including interviewing and selecting staff, providing staff training and staff development programs, conducting staff performance evaluations, corrective counseling, taking disciplinary action, making work assignments and scheduling decisions, managing overtime, ensuring job quality, and acting on leave request and work certifications.
Develop and implement preventative maintenance programs and schedules for facilities and equipment within assigned work unit, including creating and maintaining appropriate construction and maintenance project files.
Monitor and assist with managing operating and capital project budgets in coordination with the Facilities Services Manager and Chief Administrative Officer.
Develop departmental procedures.
Manage equipment assignments, check out procedures, use policies, and other general operational policies and procedures.
Coordinate project priorities with Facilities Services Manager and RAD leadership and advise on scheduling, scope, staffing, etc. to keep productivity high and efficient; provide direction to staff when problems, changes in scope, or other difficulties arise.
Inspect and coordinate work of subcontractors and RAD professional maintenance and student workers to ensure conformance with local standards and codes.
Develop scope of work, write specifications for projects, review plans, drawings, blueprints, determine materials needed, costs, monitor work levels, quality, schedules, and work with reporting craft leads to keep productivity high and efficient; provide direction when problems, changes in scope or other difficulties arise.
In collaboration with Residential Life staff, conduct facilities condition assessments and inspections and identify potential environmental or safety hazards.
Ensure compliance with Environmental Health and Safety policies and procedures, industry standards, and applicable state and federal regulations; ensure safety and security of facilities and equipment is maintained.
Manage the use of purchase cards; review and authorize the purchase of tools, equipment, materials, and services needed to complete maintenance and construction projects within budget.
Manage the remodel and construction of facilities in accordance with project requirements; assist in the preparation of engineering data, estimate costs of maintenance, renovation, remodeling, installation, repair, or alteration projects.
Provide on-site inspection of buildings, dining facilities, equipment, and fixtures; conduct facility condition assessments, roof, and exterior system assessments; and prioritize and map out project maintenance and repair schedules for upcoming budgets.
Act as on-site project coordinator; analyze project specifications for sequence of work, materials, and personnel requirements, and scheduling of materials and equipment delivery.
Procure bids or quotes from subcontractors, coordinate work of subcontractors on site.
Manage and monitor staff progress on assigned work orders.
Maintain prompt communication with residential and dining departments on project status.
Be available for emergency situations regarding all aspects of the student housing and dining facilities.
In collaboration with the Director of RAD and the Director of Conference Services, help coordinate housing facilities needs for conference purposes, predominantly in the summer months.
In collaboration with the Director of RAD and the Director of Conference Services, coordinate housing facilities needs for various summer conferences.
Additional duties as required.