Assistant Facilities Manager

Cushman & Wakefield•Austin, TX

1d•Onsite

About The Position

Under the supervision of the Facilities Manager, the Assistant Facilities Manager supports the facilities organization at a specific location, set of buildings, or campus environment. The Assistant Facilities Manager is charged with supporting the day-to-day implementation of policies, procedures, programs and workplace services delivery that provides a well-managed and well-maintained building. Places an emphasis on a positive response to the concerns and needs of the tenants, environmental health and safety, and quality programs, in coordination with the client's goals and objectives. This role ensures the day-to-day operations of the facility(s) or campus, including janitorial, life-safety, engineering, site services, and general maintenance are implemented and carried out in a manner consistent with C&W policies and client directives.

Requirements

Associate’s degree in facilities management, building, business or other related field required
A minimum of 3-5 years relevant experience, preferably in commercial or industrial real estate with facility management experience required
Certified Facility Manager (CFM), International Facilities Management Association (IFMA), Building Owners and Managers Association (BOMA) industry certifications recommended
Ability to read and understand construction specifications and blueprints
Proficient in understanding management agreements and contract language
Skilled in Building Management Systems maintenance and monitoring
Excellent computer and systems knowledge
Strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint)
Strong discipline of financial management including financial tracking, budgeting and forecasting
Knowledge of Financial Systems

Nice To Haves

Bachelor’s degree preferred
Experience in maintenance, construction, engineering and all facets of property operation and building management preferred
CMMS/Work Order Management experience is preferred
Other Engineering, Business or technical training or certifications a plus
Yardi knowledge (a plus for Financial Systems)

Responsibilities

Ensure the day-to-day operations of the facility(s) or campus, including janitorial, life-safety, engineering, site services, and general maintenance are implemented and carried out in a manner consistent with C&W policies and client directives. Ensure all contracts are reviewed on a regular basis and are bid out as required and confirm invoices match contract pricing
Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties
Under the direction of the Facility Manager, respond promptly to requests for building maintenance, repairs, cleaning needs, etc. from building occupants and for the implementation of ongoing contract programs to address and resolve needs and problems
Compile information necessary to ensure all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year- end Performance Report and other reports and documentation as required
Prepares budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex as directed
Assist in providing information and reports necessary for the development of capital budgets for the facility. This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives
Collect, analyze and prepare reports of such statistical data as may be required to provide accurate and current assessment of facility management objectives
Expected to be thoroughly familiar with the management contract, vendor agreements, and other building/facility contracts and all requirements contained therein
Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims as required
Proactively inspect the facility, systems, rooms, common areas, etc. and report back any findings or issues to the Facility Manager