Assistant Facilities Manager

JLL•San Jose, CA

1d•$75,000 - $89,000•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. JLL is seeking a detail-oriented and proactive Assistant Facilities Manager to support facility operations at our client site in San Jose, California. This role will work closely with the Facilities Manager to ensure the smooth operation, maintenance, and safety of assigned facilities while delivering exceptional service to building occupants.

Requirements

2-4 years of experience in facilities management, building operations, or related field
Strong understanding of building systems including HVAC, electrical, plumbing, and life safety systems
Strong organizational and project management skills with ability to prioritize multiple tasks and adapt to changing demands
Excellent written and verbal communication skills with professional, customer service-oriented demeanor
Proficiency in Microsoft Office Suite and ability to read blueprints, technical manuals, and building documentation
Problem-solving abilities with sound judgment, attention to detail, and strong follow-through
Valid California driver's license with reliable transportation; able to work independently or collaboratively

Nice To Haves

Bachelor's degree in Facilities Management, Engineering, Business Administration, or related field, or equivalent combination of education and experience
Experience with computerized maintenance management systems (CMMS)
Familiarity with LEED, sustainability programs, or green building operations
Knowledge of OSHA safety standards and building codes
Professional certifications such as FMA, CFM, or similar credentials
Experience working in corporate office environments or technology campuses

Responsibilities

Facility Operations Support The Assistant Facilities Manager will assist in the daily operations and maintenance of building systems including HVAC, electrical, plumbing, life safety systems, and general building infrastructure. You will help coordinate preventive maintenance programs and respond to facility-related issues promptly to minimize disruption to building occupants.
Vendor and Contractor Management You will support the management of vendor relationships, assist in obtaining competitive bids for services, and help oversee contractor work to ensure quality standards and safety compliance. This includes coordinating with vendors for routine maintenance, repairs, and special projects while maintaining accurate documentation of all vendor activities.
Work Order Management The role involves managing the work order system, prioritizing requests, assigning tasks to appropriate personnel or vendors, and ensuring timely completion. You will track work order metrics and communicate status updates to stakeholders as needed.
Building Inspections and Compliance Conduct regular building inspections to identify maintenance needs, safety hazards, and compliance issues. Assist in maintaining compliance with all local, state, and federal regulations including building codes, fire safety standards, ADA requirements, and environmental regulations.
Space Planning and Move Coordination Support space planning initiatives and coordinate office moves, furniture installations, and workspace reconfigurations. This includes working with internal teams and external vendors to execute changes efficiently while minimizing business disruption.
Budget and Cost Management Assist in monitoring facility budgets, tracking expenses, processing invoices, and identifying cost-saving opportunities without compromising service quality or safety standards.
Emergency Response Serve as a point of contact for facility emergencies, coordinate appropriate response actions, and maintain emergency preparedness plans. Participate in after-hours on-call rotation as needed.
Client and Occupant Relations Maintain positive relationships with building occupants by providing responsive customer service, addressing concerns professionally, and communicating proactively about facility activities that may impact their workspace.
Documentation and Reporting Maintain accurate records of maintenance activities, equipment inventories, warranties, and building documentation. Prepare regular reports on facility performance, project status, and key metrics for management review.
Other Duties Perform other reasonable requests from management as assigned to support overall facility operations and organizational objectives.