Assistant Director, Special Events
About The Position
University Development and Alumni Relations (UDAR) is dedicated to soliciting the private funding necessary to support the strategic goals of the University in teaching, learning, and research. The personnel of UDAR work university-wide as well as within individual schools and colleges of the University to discover, motivate, cultivate, solicit, and steward alumni, parents, faculty, and friends for immediate, long-range, and future financial support, through gifts and pledges to the University, for critical operations such as student aid, faculty support, academic and research program development, and facilities and infrastructure. UDAR's endeavors raise funds for immediate University use and also for the University's endowment. The Assistant Director, Special Events is a member of the Advancement Events team, whose goal is to cultivate and steward major donors and prospects through high-level events in collaboration with colleagues across UDAR. The Assistant Director will be responsible for the strategic planning and execution of all logistics related to the implementation of 30+ high-level development and stewardship events on and off campus in New York City, in the US, and around the world, as well as supporting team events. This role works closely with the Director of Advancement Events to build an events engagement strategy that supports UDAR’s fundraising and stewardship goals, as well as manage event budgets and marketing. The position requires travel (both domestic and international). UDAR encourages work-life integration for our employees, therefore this position is eligible for a hybrid work arrangement.
Requirements
- Bachelor's Degree
- 5+ years event management experience or equivalent combination of education and experience
- Proficient with Microsoft Office and the Google Software Suite, including strong Excel/Sheets skills
- Data management skills for reporting/metric purposes
- Excellent communication skills, both verbal and written (research, editing and proofing)
- Strong organization and project management skills to ensure events meet rigorous standards of excellence
- Ability to develop and independently manage relationships with internal and external vendors
- Ability to professionally interact with all levels of students, staff, faculty, high net worth individuals, and senior university administrators
- Ability to travel as needed
Nice To Haves
- 5+ years experience in an academic, non-profit and/or development environment
- Experience with budget forecasting and planning is preferred
- Ability to prioritize and execute multiple tasks, meet deadlines, and work in a fast paced environment
- Knowledge of Blackbaud CRM
- Strong logistics orientation minded
Responsibilities
- Strategic planning and execution of all logistics related to the implementation of 30+ high-level development and stewardship events on and off campus in New York City, in the US, and around the world, as well as supporting team events.
- Build an events engagement strategy that supports UDAR’s fundraising and stewardship goals
- Manage event budgets and marketing
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What This Job Offers
Job Type
Full-time
Career Level
Director
