Assistant Director, Payroll

Harrisburg Area Community College•Harrisburg, PA

49d

About The Position

Oversee the processing, review, development and implementation of all processes pertaining to the college wide payment of employees.

Requirements

Associate's Degree and 5 years experience.
Or a combination of experience and education sufficient to successfully perform the essential duties of the job. Such as those listed above
Valid driver's license

Nice To Haves

Responsibilities

Directs the activities of the payroll team and respective staff members regarding payroll related matters - (Essential)
Develops and oversees all tasks necessary to accomplish the payroll processing objectives, including relationships with internal and external auditors and state and federal agencies - (Essential)
Review the biweekly payroll registers in preparation for approval. Confirm net pay DD files for release; authorize the approval to interface the payroll in the general ledger - (Essential)
Manage regulatory information via communications and reporting to stay up-to-date on regulatory matters - (Essential)
Maintain tax compliance processes to monitor where employees are working from and direct the payroll staff on any new reporting when necessary - (Essential)
Prepare/provide guidance on payroll systems, pay schedules, policies, procedures and timely production of employees pay - (Essential)
Ensure all payroll activities align with internal controls and segregation of duties, best practices per standard payroll regulatory guidelines - (Essential)
Ensure compliance of various statutes and government directives concerning taxes and EE records - (Essential)
Assist with preparation and approval of biweekly tax payments, quarterly and annual tax reporting, semi-annual workers comp audit, and annual internal audit reports - (Essential)
Initiates continuous process improvement, including automated validation/checks, status reports, performance reports and system automation - (Essential)
Primary subject-matter expert on payroll-related issues, participating or leading department, division, and college-wide projects - (Essential)
Ensures department participates in continued professional development to stay up to date on recent regulatory updates that affect the payroll process - (Essential)
Responsible for ensuring all staff in the payroll department are fully cross-trained and ensures operational continuity, including themselves - (Essential)
Primary backup for the Payroll Director and secondary backup for specialist and technicians - (Essential)
Ensures payroll processes, procedures and checklists are regularly updated and communicated - (Essential)
Responsible for the accurate contribution amounts for the approved retirement systems within the college, including employee and employer amounts - (Essential)
Assist director with annual employee review process for payroll staff - (Essential)
Assist with annual budget preparation - (Essential)
Other duties as assigned - (Standard)