Assistant Director Parks Ops Shared Services

Battery Park City Authority•New York, NY

14h

About The Position

Reporting to the Director of Parks Operations Shared Services, the Assistant Director of Parks Operations Shared Services works in close partnership with the Director and cross-departmental teams to ensure that all open spaces and public amenities throughout Battery Park City (BPC) are safe, accessible, and welcoming for residents, workers, and visitors. The Assistant Director manages the warehouse team and oversees warehouse operations, while also supporting facilities management functions. The role plays a key part in essential operational activities, including procurement, inventory management, safety initiatives, systems and software support, and the coordination of construction and event-related information. As with all positions at BPCA, the Assistant Director consistently exemplifies and advances the organization's core values, mission, and culture.

Requirements

Minimum of six (6) to eight (8) years of experience with facilities maintenance and/or warehouse operations, e.g., HVAC, refrigerants and other building systems
Minimum (5) five years of progressive supervisory responsibilities in managing and leading a team.
Experience with heavy equipment operations, e.g., forklift, pallet jacks, and other warehouse equipment.
Flexible schedule which will require evening and weekend work.
A High School Diploma or GED is required.
Valid U.S Driver's License.
Knowledge of applicable laws, regulations, codes, policies, and practices of the general and construction industry.
Knowledge of warehouse operations e.g. Warehouse Management Software (WMS), Automated Storage and Retrieval Systems, inventory, shipping and receiving, general housekeeping and safety standards including OSHA, PESH, Federal, State and City rules and regulations.
Must be computer literate and able to use software such as Microsoft Word, Excel, Managers Plus, and Workplace.
Ability to build and maintain strong relationships with contractors and outside vendors
Must be able to interact with all levels of management and staff.
Strong verbal and writing skills.
Excellent interpersonal and organizational skills.
Must be willing and able to work outdoors and in all types of weather
Stand, sit, and squat for long periods of time
Perform repetitive movements
Push, pull and lift up to 50 lbs.

Nice To Haves

Bachelor's Degree; or combined years of experience and relevant professional certification
30-hour OSHA certified.
Familiarity with the New York State Office of General Services (OGS) processes preferred.
Experience managing unionized employees

Responsibilities

Manage staff and ensure they are performing effectively and in compliance with established safety and quality standards.
Manage the oversight of facilities maintenance to ensure compliance, efficient operations and priority on preventative maintenance, e.g., HVAC, sprinkler standpipes, roll up doors, and elevators. Perform routine mechanical preventative maintenance, e.g., replacing filters, monitoring system performance, and conducting basic equipment adjustments
Administer the Warehouse Management Software and ensure it remains fully operational and accurate.
Develop and coordinate short and long-term strategic goals and objectives for department operations; ensure alignment with goals and objectives of the Parks Operations division and the organization.
Manage and maintain relationships and operational and fiscal efficiency with existing contracted vendors; create and maintain new contracts.
Implement, enforce and ensure adherence to organizational and department policies, procedures and expectations.
Responsible for assessing and upskilling staff through coaching, mentoring, and training; provide ongoing and constructive feedback to staff and vendors.
Assist in managing budgets and procurements while exhibiting fiscal responsibility.
Work closely with other departments, e.g., Design and Construction and Permitting; perform site walkthroughs, coordinate and respond to requests, and schedule of ongoing construction and maintenance related affairs.
Develop, coordinate, and implement standard operations procedures (SOPs), and protocols as needed.
Perform administrative work such as ordering, sourcing, research, work order management, OGS filing, composing memos and recommendations.
Always maintain a high standard for safety ensuring timely and safely cautioning off sites for workplace and public safety, and use personal proactive equipment and adhere to OSHA, PESH, Federal, State, and City rules and regulations.
Oversee and manage emergency and non-emergency events such as programmed and permitted events, specific field issues and severe weather events e.g. snow and ice removal, hurricanes, and flood protection measures during and outside of working hours.
Identify and report equipment and system issues and hazards appropriately and in a timely manner.
Maintain and ensure housekeeping and safety standards within all BPC spaces.
Perform hands-on work in the field, as directed.
Perform other duties as required