Assistant Director, Offc Research & Proj Admn

University of Rochester•Rochester, NY

3d•Remote

About The Position

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Responsibilities: Directs the complete range of daily administrative tasks associated with the assigned department including assisting in reviewing proposals for consistency with University sponsor policies, helping those interested in obtaining external support for research and training projects, and managing intellectual property. Works with Federal and private sponsors to ensure compliance with sponsors' administrative policies and procedures. Responsible for the review, approval, submission, negotiation, and acceptance of sponsored research agreements. Manages staff, including hiring, performance reviews, personal development, and other personnel actions. ESSENTIAL FUNCTIONS Sponsored Projects Management : Facilitates effective management of a diverse portfolio of sponsored research activity for the entire University community, overseeing all pre-award and non-financial post-award matters. Ensures thorough review of grants, contracts and subawards for consistency and compliance with sponsor’s and University’s policies and guidelines while providing adequate consideration of faculty member’s scientific interests. Serves as signatory on behalf of the University for sponsored projects. Facilitates the negotiation of acceptable terms and conditions in all sponsored contracts. Provides interpretation of federal regulations, sponsor terms and conditions and University policy with regard to sponsored projects for ORPA staff and the University research community. Remains current in new and evolving funding agency compliance requirements Review and negotiate agreements for sponsored projects. Includes the ability to analyze and correctly interpret regulatory and contractual requirements and ensure compliance with sponsor requirements, university policies, and applicable federal, state and local laws and regulations associated with sponsored projects and clinical trials. Responsible for pre-award and post-award duties such as reviewing, preparing, negotiating, executing, and managing research agreements, contract amendments, and clinical trial agreements with Federal, commercial, and Non-Profit entities. Communication, Training and Education Responsibilities : Through daily communications and frequent training presentations maintains consistent communication with the University community to educate on federal regulations such as the Health Insurance Portability and Affordability Act (HIPAA), the Federal Information Management Information Act (FISMA), the Federal Financial Accountability and Transparency Act (FFATA), E-Verify, human subject and animal use in research, conflict of interest and export control. Maintains a close working relationship with senior University Officers, academic administrators, faculty, funding sponsor program and administrative officials, University central offices, and colleagues at other universities. Liaisons with federal, state and local government agencies. Builds and maintains effective communication and partnerships throughout the University. Represents ORPA in University committee meetings as necessary. Facilitates development of improvements to policies and procedures for the office and for the University, in conjunction with the AVPRA and others as necessary. Human Resource Management : Supervises staff comprised of both exempt professionals and non-exempt support staff. Through daily interactions and organizational meetings, ensures subordinates receive appropriate training, support and tools to successfully perform assigned duties. Facilitates continual performance management of ORPA staff. Operations Management : Ensures and facilitates effective and efficient management of day-to-day operations including but not limited to maintaining the IORA system, financial, organizational, concerns. Makes recommendations to AVPRA with respect to resources required for effective management. Acts in the role of AVPRA in her/his absence. Other duties as assigned.

Requirements

Bachelor’s Degree with extensive experience in the field of sponsored programs administration, preferably in an academic environment.
At least two years of supervisory experience.
Knowledge of sponsored programs compliance and administrative requirements.
Knowledge of University structure, systems, processes, policies and procedures
Person must have strong organization skills, be adept at multi-tasking, and must have excellent communication skills (both in writing and verbally ).
Includes the ability to analyze and correctly interpret regulatory and contractual requirements and ensure compliance with sponsor requirements, university policies, and applicable federal, state and local laws and regulations associated with sponsored projects and clinical trials.

Nice To Haves

MBA or equivalent advanced degree preferred
CLASP Certification (preferred)

Responsibilities

Directs the complete range of daily administrative tasks associated with the assigned department including assisting in reviewing proposals for consistency with University sponsor policies, helping those interested in obtaining external support for research and training projects, and managing intellectual property.
Works with Federal and private sponsors to ensure compliance with sponsors' administrative policies and procedures.
Responsible for the review, approval, submission, negotiation, and acceptance of sponsored research agreements.
Manages staff, including hiring, performance reviews, personal development, and other personnel actions.
Facilitates effective management of a diverse portfolio of sponsored research activity for the entire University community, overseeing all pre-award and non-financial post-award matters.
Ensures thorough review of grants, contracts and subawards for consistency and compliance with sponsor’s and University’s policies and guidelines while providing adequate consideration of faculty member’s scientific interests.
Serves as signatory on behalf of the University for sponsored projects.
Facilitates the negotiation of acceptable terms and conditions in all sponsored contracts.
Provides interpretation of federal regulations, sponsor terms and conditions and University policy with regard to sponsored projects for ORPA staff and the University research community.
Remains current in new and evolving funding agency compliance requirements
Review and negotiate agreements for sponsored projects.
Responsible for pre-award and post-award duties such as reviewing, preparing, negotiating, executing, and managing research agreements, contract amendments, and clinical trial agreements with Federal, commercial, and Non-Profit entities.
Through daily communications and frequent training presentations maintains consistent communication with the University community to educate on federal regulations such as the Health Insurance Portability and Affordability Act (HIPAA), the Federal Information Management Information Act (FISMA), the Federal Financial Accountability and Transparency Act (FFATA), E-Verify, human subject and animal use in research, conflict of interest and export control.
Maintains a close working relationship with senior University Officers, academic administrators, faculty, funding sponsor program and administrative officials, University central offices, and colleagues at other universities.
Liaisons with federal, state and local government agencies.
Builds and maintains effective communication and partnerships throughout the University.
Represents ORPA in University committee meetings as necessary.
Facilitates development of improvements to policies and procedures for the office and for the University, in conjunction with the AVPRA and others as necessary.
Supervises staff comprised of both exempt professionals and non-exempt support staff.
Through daily interactions and organizational meetings, ensures subordinates receive appropriate training, support and tools to successfully perform assigned duties.
Facilitates continual performance management of ORPA staff.
Ensures and facilitates effective and efficient management of day-to-day operations including but not limited to maintaining the IORA system, financial, organizational, concerns.
Makes recommendations to AVPRA with respect to resources required for effective management.
Acts in the role of AVPRA in her/his absence.
Other duties as assigned.