Assistant Director of Purchasing - Procurement Card and Travel Administrator

University of New Haven • West Haven, CT

51d

About The Position

Under the general supervision of the Director of Purchasing, this position will assist in the daily administration of the Universitys Purchasing Card Program (PCard) and will provide centralized support for the travel needs of University members. Duties will include maintaining the PCard system, educating the University community on PCard programs policies and procedures, and ensuring PCard purchasing activity complies with University policy. The Assistant Director will also support the University community with travel needs and solutions as prescribed by policies and procedures.

Requirements

• A bachelors degree in business administration, accounting, public administration, or related field and at least 3 years of PCard Program administration experience.
• Must possess excellent written and verbal communication skills, effective organizational communication skills, and Microsoft Office Suite skills.
• Strong human relations and people skills to maintain effective, professional, and cooperative working relationships with managers, supervisors, coworkers, and all internal and external University customers.
• Excellent organizational skills and techniques.
• Ability to work independently, prioritize work duties, and demonstrate effective time management skills to meet Accounts Payable, Business Office, University, state, and/or federal deadlines.
• Ability to work independently, multi-task, and transition quickly between priorities to address specific situations.

Nice To Haves

• Experience with Ellucian Banner ERP system is highly desirable as is experience with the PCARD providers: JP Morgan Chase and Wells Fargo.
• Understanding and familiarity of international travel requirements and support of Study Abroad Programs.
• Participation within PCARD and/or other procurement professional organizations.

Responsibilities

• Maintain the Universitys PCard system, including implementation, creating training materials and running in person or virtual training programs, processing PCard applications, change requests, maintain approval queues and responding to campus inquiries regarding the PCard program.
• Monitor cardholder activity to ensure compliance with University policies, procedures, and applicable regulations.
• Perform complex program analysis, reconciliations, and research.
• Generate and distribute reports and analytics on procurement card usage for internal stakeholders and external auditors.
• Use data insights to identify opportunities for improvement and inform decision makers and to collaborate with Accounts Payable, Procurement, and unit/departmental colleagues to promote efficient and compliant purchasing practices.
• Conduct regularly scheduled (or ad hoc) audits and transaction reviews to detect and address potential misuse or fraud.
• Research and review suspicious or inappropriate activity in accordance with established policies and procedures. Advise cardholders, approvers, and travelers of findings to facilitate resolution. Issue corrective action correspondence on low level policy violations and make recommendations on higher level violations.
• Ensure compliance with all federal, state, and local regulations including those related to sponsored program initiatives for PCARD use and travel requirements.
• Perform other duties related to those enumerated above, which do not alter the basic level of responsibility of the position.

Benefits

• Health & Welfare Programs: Employees and their eligible family members, including spouses and dependent are eligible for Medical, Dental, Vision and Life Programs.
• Wellness & Fitness: On-campus Recreation and Fitness Center for employees and families; Employee Assistant Program
• Commitment to Educational Excellence: Tuition assistance for employees and eligible dependents; Tuition exchange opportunities
• Employee Discounts on products, services and educational opportunities
• Work/Life Benefits: Generous paid time off programs; progressive paid holiday schedule (including holiday break between Christmas and New Years); 4 weeks of parental paid leave; flexible work schedules including summer hours where applicable

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Industry: Educational Services
• Number of Employees: 501-1,000 employees