Assistant Director of Human Resources

CITY OF BROOKHAVEN GA•Brookhaven, GA

About The Position

The Assistant Director of Human Resources oversees various programs related to the functional areas of HR including, Training, and Development, Compensation, Talent Management, Employee Relations, Benefits, Administration, Records Management, Unemployment, Workers’, and Leave plans. In addition to working daily with the HRIS, safety, and administrative matters. The position also assists the Risk and Insurance Administrator as needed in the management of claims. The employee is required to perform all similar or related functions.

Requirements

Bachelor’s degree in human resources, Business, or a related field from an accredited college or university; master’s degree in related field a plus
Minimum of Five (5) years of professional experience in Human Resources; with at least (3) three in a management role and a minimum of (1) one year as an Assistant Director of above; including at least (1) one year of experience in Public government or non-profit arena with a keen understanding of business operations
Solid experience functioning as a Business Partner a must; familiarity with organizational structure and design
Experience developing organizational policies and procedures
Solid knowledge and experience in general HR practices and principles with a full continuum in Employee Relations, Talent Management, and Benefits Administration including 3rd party vendor management and various retirement plans
Strong communication skills are a must including; facilitation, writing, and listening
Experience in Training and Development as a Presenter or Facilitator; with proven skill in designing and developing PowerPoints and Training platforms
Minimum of 3 years’ experience conducting workplace investigations
Familiarity and experience preparing standard Federal, State, and Local Reports
Familiarity and experience working with Diversity, Inclusion, Equity, and Belonging Plans as well as EEO reporting requirements
Ability to serve successfully as an HR Business Partner to all departments
Knowledge of human resources management, practices, and administration
Ability to communicate with people in potentially stressful situations, and to consistently meet daily, weekly, and monthly deadlines; ability to establish and maintain an effective working relationship with employees, other departments, and the public; ability to communicate effectively, orally and in writing
Ability to make independent decisions and execute critical thinking during complex situations
Ability to maintain decorum, discretion, and manage sensitive, confidential, and proprietary information on a regular basis
Skilled in written and oral communication
Skill and proficiency in various computer applications, especially MS Word, Excel, PowerPoint, Outlook, Email, and Internet to include search engines and research
Solid proficiency in operating daily with HRIS
Ability to manage multiple competing priorities, meet tight deadlines, and handle high telephone and email volumes
Ability to represent the City and the department in internal and external meetings; including presentations to Mayor and City Council

Nice To Haves

Prior experience supporting a law enforcement or similar entity such as Fire, EMS, Military or Healthcare first responders a plus
Bi-Lingual in Spanish a plus
HR Certification, Fluent in Spanish, Public Government, and Risk Management Experience a plus.

Responsibilities

In partnership with the Director, works to achieve goals using available resources; plans and organizes workloads and assignments; trains, motivates and evaluates assigned staff.
Serves as an Ambassador to the City of Brookhaven
Works in collaboration with the Director of planning and implementing human resource (HR) programs; researches and recommends strategies for recruiting, training, and benefits administration
Oversees the Training and Development area for the City by identifying, developing, and presenting training sessions for staff.
Will partner with external vendors on related training that has been identified for staff; provide training that supports our vision, diversity, equity, inclusion, and belonging initiatives, as well as supervisory professional development.
In partnership with City Managers, identifies training needs and coordinates and/or delivers applicable training to the employee population
Will lead the employee relations activity to include the performance management system and annual process, introductory performance appraisals, and staff development.
Will work in partnership with the enterprise’s supervisory and management team on the preparation and administration of identified performance and disciplinary related matters to include the performance improvement plans as identified.
Responsible for responding to the HR departments GA open records request and partnering with others to obtain needed information in order to comply with the Act.
Will partner with the Benefits Specialist and Director on the benefits enrollment process for new hires and annual open enrollment
Will work with the team to oversee the City’s Health and Wellness initiatives, incentives, and monthly recognitions, reporting and tracking of data
Collaborates with the HR team members in the Talent Management process – will be assigned the recruitment and retention activities for selected positions, which may include, writing job descriptions, job summaries, and job announcements, maintaining the applicant tracking software, participation in on-site and vendor-sponsored job fairs, creation of promotional materials and brochures that support the recruitment process
As part of the Talent Management full continuum cycle will be responsible for the conducting the City’s General Orientation sessions and ensures a full onboarding process with respective departments
Will conduct and manage tracking and trends for the exit interview process by conducting 1:1 exit interview sessions, preparing departmental reports, and completing the quarterly diversity, equity, inclusion, and belonging reports along with the EEO and other government reports
Assists in the compensation program, monitors, and records annual performance evaluations, and works with managers on revisions and action plans as necessary
Recommends new approaches, policies, and procedures to effect continual improvements in the efficiency of the department and services performed
Will work with the Benefits Specialist to ensure timely and accurate processing of all leave of absence requests and disability paperwork: medical, personal, disability, workers’ compensation, and FMLA
Administers the tuition reimbursement program and tracks activity and payments
Ensures compliance with all applicable codes, laws, rules, regulations, standards, policies, and procedures; initiates any action necessary to correct deviations or violations.
Communicate with the director, co-workers, other departments, and their personnel, vendors, the public, outside organizations, and other individuals as needed to coordinate work activities, review the status of work, exchange information, or resolve problems.
Will assist the Director of Human Resources with HR matters and projects, will serve as the point of contact in the absence of the Director
Performs other related duties as required or assigned