Assistant Director of Graduate Studies
About The Position
The Assistant Director of Graduate Studies supports McCormick's graduate programs at the McCormick School of Engineering. The position works closely with administrative leadership for McCormick's graduate programs to ensure clear communication and facilitate implementation of policies across the school. The Assistant Director serves as an administrator for many ongoing programs and processes, including the Crown Family Internship program, RCR training, recruitment, admissions, and fellowships. Additionally, this role collaborates with a working group of graduate program assistants, ensuring excellence in graduate admissions processes. Please note: Work schedule: Occasional evening/weekend hours
Requirements
- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
- 4 years program/project administration or other relevant experience.
Nice To Haves
- University experience and familiarity with graduate programs
- Understanding of budgeting and finance
- Excellent interpersonal communication and customer service
- Strong MS Office and SharePoint skills
- Familiarity with admissions software and Smartsheet.
Responsibilities
- Delivers customer service support to internal and external stakeholders by implementing standardized practices and procedures to ensure service excellence and continuous improvement.
- Analyzes data and applies pre-defined strategies to make process improvements that support organizational goals.
- Manages logistics requirements, including facilities, venue, scheduling, technology, instruction, catering, etc.
- Monitors daily, monthly & annual financial activities including transactions, analysis, & reporting (i.e., cost-share commitments, endowment tracking).
- Approves fund reallocation within budget as necessary & appropriate.
- Processes financial transactions for MS and PhD students (i.e., student organization expense submissions, Pro-MS U-Pass distribution)
- Engages in outreach for a variety of goals, including recruitment, event participation, relationship building, etc.
- Supports master's and PhD student events, including but not limited to orientation, registration, student life, and graduation.
- Supports administrative management of student matters; such as academic probation, integrity, and other processes.
- Collaborates with graduate program staff to execute established strategies that improve student support, streamline processes, and enhance program structure.
- Performs other duties as assigned.
Benefits
- At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
- Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
- We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
- Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Educational Services
Number of Employees
5,001-10,000 employees
