Assistant Director of Graduate Affairs

University of California, Irvine•Irvine, CA

About The Position

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www.uci.edu. UCI is a growing, dynamic, top-tier research university, the youngest member of the prestigious Association of American Universities (AAU) and routinely ranked among the nation's top 10 public universities. It is increasingly diverse, being designated a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and its service to "first generation" college students has contributed to recognition as the #1 university "doing the most for the American Dream." UCI receives among the highest numbers of undergraduate applications of any university, public or private, in the nation. The Graduate Studies & Support office provides general oversight, guidance, advisement, and leadership to staff and faculty administrators, as well as 350+ graduate students related to and enrolled in all the school's graduate programs, and 90+ postdoctoral fellows in school community building and career development. The Graduate Studies & Support team is seeking a highly motivated and experienced Assistant Director of Graduate Affairs to oversee the day-to-day operations of graduate student services across the Charlie Dunlop School of Biological Sciences graduate programs. Under the general direction of the Director of Graduate Affairs, incumbent provides supervision to Graduate Student Coordinators in the Charlie Dunlop School of Biological Sciences ensuring that procedural guidance to students is timely and accurate. Directs subordinates to guidelines, schedules, and departmental and school course requirement literature. Coordinates the graduate student employment process. This position plays a key role in shaping graduate student experience, supporting academic excellence, and guiding strategic initiatives to enhance program effectiveness.

Requirements

Knowledge of University processes and procedures.
Knowledge of advising and counseling technique and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
Skills in active listening, critical thinking, negotiation, problem solving, reasoning, organizing, written and verbal communication, multitasking.
Knowledge of the graduate student union contracts and graduate student employment.
Bachelor's degree in related area and / or equivalent experience / training
Must be able to provide proof of work authorization

Responsibilities

oversee the day-to-day operations of graduate student services across the Charlie Dunlop School of Biological Sciences graduate programs
provides supervision to Graduate Student Coordinators in the Charlie Dunlop School of Biological Sciences ensuring that procedural guidance to students is timely and accurate
Directs subordinates to guidelines, schedules, and departmental and school course requirement literature
Coordinates the graduate student employment process
shaping graduate student experience
supporting academic excellence
guiding strategic initiatives to enhance program effectiveness