Assistant Director of Finance

Auberge Collection•Los Olivos, CA

About The Position

The Assistant Director of Finance supervises the property’s Income Audit, Accounts Receivable, Accounts Payable, and General Cashier functions in a timely, accurate manner in accordance with accounting policies and procedures. Additionally, the Assistant Director of Finance is responsible for maintaining the general ledger and balance sheet reconciliations.

Requirements

Ability to problem solve, delegate work, properly escalate accounting and finance problems to Finance and Hotel management.
Ability to manage staff accountants
Must have the ability to communicate effectively and courteously with employees, guests and contractors in writing, via telephone and in person.
Requires ability to investigate and analyze current activities and/or information involving readily available data and indicating logical conclusions and recommendations.
Ability to make decisions based on general policies and procedures.
Ability to operate a computer and calculator.
Must be able to understand and follow verbal/written instructions, communicate both verbally and in writing, utilize analytical thought processes, understand verbal/written technical and mechanical instruction, and be highly organized.
Ability to compile facts and figures.
Strong computer skills and Excel knowledge.

Nice To Haves

3-5 years previous experience working in an accounting or finance role. Hospitality experience is strongly preferred.
Bachelor’s degree in finance/accounting or equivalent experience preferred.
Excellent written and verbal communication skills.
Strong attention to detail.
Working knowledge of hotel systems and operations is preferred.

Responsibilities

Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures.
Record, store, access, and/or analyze computerized financial information.
Check figures, postings, and documents for accuracy.
Record, store, access, and/or analyze computerized financial information.
Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers.
Prepare, maintain, audit, and distribute statistical, financial, accounting, auditing, or payroll reports and tables.
Keep track of all payments and expenditures, including payroll, purchase orders, expense reports, checkbooks, invoices, and statements.
Reconciling processed work by verifying entries and comparing system reports to balances.
Complete period-end closing procedures and reports as specified.
Review the month end financials and identify any discrepancies and variances to budget.
Be able to conduct a month close review with the executive team and department heads of the financial results.
Respond to and/or resolve questions, issues, or disputes from guests, employees and vendors.
Maintain billing systems, generate invoices, account statements and maintain accounts receivable files and records.
Investigate and resolve any irregularities or enquiries in account receivables.
Produce daily/weekly/monthly/annual account receivable reports.
Process customer tax exemptions following government regulations.
Review, reconcile, and process credit card vouchers and advance deposits.
Monitor and audit gift certificate and incentive award redemption activity.
Verify and reconcile complex bank statements or department records.
Ability to diagnose and resolve accounting issues on own without direct supervision or training.
Support payroll functions, including learning payroll submission procedures to act as backup payroll administrator.
Assist Director of Finance with forecasting and budgeting procedures.
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, protect company assets, protect the privacy and security of guests and coworkers.
Anticipate and address guests’ service needs, assist other employees to ensure proper coverage and prompt guest service.
Speak with others using clear and professional language, prepare and review written documents accurately and completely, answer telephones using appropriate etiquette.
Develop and maintain positive working relationships with others; support the team to reach common goals; listen and respond appropriately to the concerns of other employees.
Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.
Perform other reasonable job duties as requested by Managers.
Supervise, lead and motivate employees.
Coordinate day to day priorities of staff accountants.
Execute department goals and objectives as directed by the Director of Finance.
Train staff accountants and hotel staff in proper accounting procedures and finance processes.
Organize and execute interdepartmental work projects with long and short term benefits.
Support all areas of accounting in absence of Director of Finance