Assistant Director of Finance - Fiscal

Philadelphia Corporation for Aging • Philadelphia, PA

29d • $79,231 - $91,719 • Hybrid

About The Position

A private nonprofit organization founded in 1973, Philadelphia Corporation for Aging (PCA) is a large agency that is part of the Area Agency on Aging (AAA) nationwide network. Founded as a result of the federal Older Americans Act, the AAAs are mandated to “facilitate the area-wide development and implementation of a comprehensive, coordinated system for providing long-term care in home and community-based settings, in a manner responsive to the needs and preferences of older individuals and their family caregivers.” PCA carries out this mission through advocacy, stewardship of public funding, planning, development and administration of programs, and service coordination.

The mission of PCA is to improve the quality of life for older Philadelphians and those with disabilities and assist them in achieving the greatest possible levels of health, independence, and productivity.

The Assistant Director of Finance is the organization’s subject matter expert on financial reporting, grant reporting, and grant-related financial management. This position is responsible for owning and executing all financial compliance, reporting, and audit functions related to PCA’s grant funding. Reporting to the Fiscal Director, the Assistant Director of Finance will provide training, project-based direction, technical review, and support to the finance team involved in financial management, reporting, and grant-related tasks.

This is a full-time, exempt position, which is remote/hybrid after an initial period onsite. The office is located at the Philadelphia Corporation for Aging office at 642 N. Broad Street, Philadelphia, PA 19130.

For information on Philadelphia Corporation for Aging, including more information on our company culture, visit our website at https://www.pcacares.org/

All applicants will receive an acknowledgement that their application has been. Those candidates selected for further consideration will be contacted.

All offers of employment are subject to and contingent upon satisfactory completion of background checks as determined by PCA
Philadelphia Corporation for Aging provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, and any other characteristic protected by federal, state, or local laws.

In compliance with the Americans with Disabilities Act (ADA), this job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Requirements

• Bachelor’s degree in Accounting, Finance, or a certification in related field required.
• At least 5 years of progressive experience in accounting or financial management, including substantial experience in grant or fund accounting.
• Demonstrated success in financial management and reporting processes for complex funding portfolios that include federal (direct and pass-through), state, city, and private foundation grants.
• Strong working knowledge of Uniform Guidance (2 CFR Part 200) and GAAP.
• Experience with fund accounting software and advanced Excel skills.
• High integrity and a commitment to accuracy, transparency, and compliance.
• Strong attention to detail and analytical thinking, with the ability to identify and resolve discrepancies independently.
• Excellent written and verbal communication skills, including the ability to explain financial concepts to non-financial colleagues.
• Self-directed and accountable, with a demonstrated ability to manage multiple complex projects and deadlines.
• Comfortable providing technical guidance to peers and supporting staff in a collaborative, non-hierarchical environment.
• Commitment to the mission of PCA and a genuine interest in public service and aging-related work.

Nice To Haves

• Experience with Oracle, PeopleSoft, and Sage Intacct a plus

Responsibilities

• Assist the Director of Finance in all fiscal operations, including maintenance of general ledger, fiscal management, budget planning, reporting, and audits.
• Train Fiscal Team and suggest process improvements on all fiscal operations based on institutional knowledge, general accounting experience, and organization-specific fiscal operations.
• Assist the Director of Finance in drafting and updating department and organizational policies and the Operations Procedure Manual related to maintaining compliance and ensuring consistency.
• Support the primary lead by providing subject matter expertise for all restricted grant funds, including PCA’s core funding from the PDA Block Grant (federal and state funding under the Older Americans Act), as well as VOCA, HUD, behavioral health, and other federal, state, city, and private grants.
• Ensure that all grant-related financial activity is recorded, reconciled, and reported accurately, in accordance with 2 CFR Part 200 (Uniform Guidance) and all applicable grantor regulations.
• Prepare and submit monthly, quarterly, and annual financial reports for all funding sources, ensuring strict adherence to funder deadlines and format requirements.
• Provide senior-level support for the financial preparation for audits and monitoring reviews, including the Single Audit, and respond to all grant-related audit requests.
• Monitor grant budgets and track expenditures to ensure compliance with funding agreements and prevent over- or under-spending.
• Conduct regular reconciliations of grant activity between the general ledger and internal reports; investigate and resolve discrepancies proactively.
• Collaborate with program, procurement, and contracts teams to ensure expenses are allowable, properly coded, and supported with adequate documentation.
• Design and uphold effective internal systems for audit trails, grant reporting schedules, and documentation retention.
• Guide and review the work of staff accountants assigned to assist with grant reporting or reconciliation tasks.
• Provide project-based supervision for reporting cycles, audit preparation, and documentation gathering.
• Train or coach staff involved in grant-related tasks to promote accuracy and compliance.
• In collaboration with the Director of Finance, act as the finance liaison to the Federal, State, and private funders and program and administrative teams regarding grant-related financial issues, compliance standards, and spending strategies.
• Participate in proposal budgeting and grant close-out processes, advising teams on allowable use of funds and timing of expenditures.
• Identify opportunities to improve internal controls, reporting efficiency, and data integrity related to grant management.

Benefits

• Medical, prescription drug, vision, and dental coverage
• Flexible spending plan (health and dependent care)
• EAP, life insurance, short- and long-term disability insurance
• Pre-tax commuting, and parking benefits
• 403(b) retirement plan with employer contributions and optional employee pre-tax contributions.
• Annual paid time off includes holidays, sick days, personal days, and weeks' vacation depending on tenure.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level