Assistant Director of Event Services, Student Involvement

Bradley University • Peoria, IL

36d

About The Position

Reporting to the Executive Director of Student Involvement, the Assistant Director is responsible for the coordination/management of spaces on Bradley's campus, day-to-day operations of the Student Center, Event Services office and coordination of summer camps and conferences.

Requirements

• Bachelor's degree.
• Previous experience managing and coordinating logistics for events.
• Candidates must possess exceptional interpersonal, organizational, and communication skills in addition to proficiency with Microsoft Office Suite, specifically Excel.
• Candidates must also be detail-oriented, possess excellent problem solving and analytical skills and the ability to work on multiple projects simultaneously.
• Must have a valid US driver's license.
• Ability to lift/move a minimum of 25 lbs.

Nice To Haves

• Master's degree in Higher Education, Business Administration, or related advanced degree.
• Experience in facility/event management and planning.
• Experience supervising part-time/student employees.

Responsibilities

• Direct operational supervision of multiple spaces such as the Michel Student Center, Garrett Center, Hayden Clark Alumni Center and centrally scheduled spaces for Bradley departments, student organizations as well as external clients. Serve as the point of contact for necessary events.
• Coordinate logistics and billing for internal/external events, camps and conferences including but not limited to scheduling of space, food service, media services, parking, lodging. Negotiate, manage and execute event contracts; coordinate appropriate billing for events. Serve as on-site event manager for these events when necessary.
• Responsible for oversight of Event Management Software (EMS).
• Monitor condition of spaces and equipment, submit work orders, and provide recommendations of needed facility maintenance. Create plan for capital improvements and upgrades to facilities, equipment and technology.
• Market and promote Bradley University as an opportunity for rental for events.
• Develop and maintain relationships with key departments to include but not limited to: Dining Services, Campus Recreation and Athletic Facilities, Facilities, Housing, Student Activities, student organizations and administrative offices.
• Hire, train, supervise, mentor and evaluate student staff; ensure professional quality event coverage for internal and external clients.
• Manage University bars including inventory, staffing, customer service and process reviews.
• Ensure all events adhere to University standards and policies.
• Effectively manage department budgets.
• Evening and weekend work to be expected.

Benefits

• health
• dental
• vision
• life and disability coverages
• FSA
• HSA
• retirement plan options
• significant higher education cost savings for employees and dependents through the Tuition Remission program

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Industry: Educational Services
• Number of Employees: 1,001-5,000 employees