RC Hospitality Solutions - Assistant Director of Association Accounting

RC Hospitality Solutions and 30A Escapes LLC • Panama City Beach, FL

4d • $70,000 • Onsite

About The Position

RC Hospitality Solutions is one of the few well-established and influential hospitality management companies in Northwest Florida. We proudly manage a diverse portfolio that includes food & beverage operations, resort activities, and community/HOA management for some of the largest properties in the Florida Panhandle.
Our associates will tell you: We don’t sell souvenirs; we make memories. We focus on delivering exceptional service, fostering strong community relationships, and creating unforgettable experiences for our owners, guests, and team members alike.
We are committed to our values of Integrity, Teamwork, Accountability, Service, Loyalty, Respect, and FUN!

This position will be assisting in our RCAM Florida Division.
The Community Association Assistant Accounting Director plays a key leadership role within the Community Association Accounting team. This position supports the Accounting Director and VP of Associations by overseeing financial reporting, supervising staff, improving processes, and ensuring compliance with GAAP and Florida association regulations.

Requirements

• Bachelor’s degree required (Accounting or Finance preferred).
• Minimum two (2) years of Community Association Accounting experience required, preferably with Florida Statutes Chapters 718 and 720.
• Hands-on experience preparing financial statements; strong working knowledge of GAAP.
• Multi-company accounting and prior supervisory experience required.
• Strong leadership, communication, and relationship-building skills with Boards, Owners, Vendors, and team members.
• Ability to manage multiple priorities in a fast-paced environment and exercise sound judgment.
• Florida CAM License required within 90 days of hire.

Nice To Haves

• Experience with audits, tax, payroll, and general ledger functions preferred.
• AppFolio experience preferred; Great Plains experience a plus.

Responsibilities

• Prepare and review monthly financial statements for multiple community associations.
• Code vendor invoices, process check runs, and prepare/review fund transfers.
• Respond to Board member inquiries regarding invoices, transfers, and financial activity.
• Review vendor statements, research discrepancies, and resolve vendor disputes.
• Process assessment payments, perform bank deposit reconciliations, and correct discrepancies.
• Prepare and review replacement reserve and maintenance contingency schedules.
• Assist with annual operating and reserve budget preparation in collaboration with the VP of Association Management and finance committees.
• Oversee quarterly, monthly, annual, and special assessment billings.
• Review and recommend improvements to accounting procedures and workflows.
• Organize and maintain special projects and related financial spreadsheets.
• Assist with onboarding new association properties.
• Attend Board meetings and Annual Owners Meetings as needed to provide professional financial input.
• Supervise and support the Community Association Accounting team; perform all accounting functions as needed during absences.
• May oversee the accounting department when the Accounting Director is unavailable.
• Calculate and submit monthly sales tax when applicable.
• Perform other duties as assigned.

Benefits

• Paid leave after 90 days
• Medical/Dental/Vision Insurance
• Other Insurance Options Available
• Paid Holiday Pay after 90 days
• Great Match - 401K Options
• Career Training

What This Job Offers

• Job Type: Full-time
• Career Level: Director