Assistant Director of Administrative Services
About The Position
The Department of Behavioral Health and Developmental Services (DBHDS) is seeking a results-driven and collaborative leader to serve as the Assistant Director of Administrative Services. This position provides strategic and operational leadership for the agency's core administrative functions, ensuring efficiency, compliance, and high-quality service delivery in support of DBHDS's mission. This position will manage and develop a diverse team, oversee multiple agency-wide operational programs, and ensure that small purchase procurements and contract administration functions meet all statutory, regulatory, and policy requirements. This position requires both strategic vision and hands-on management to advance operational excellence across the organization.
Requirements
- Proven management and supervisory experience, including leading teams, setting priorities, and fostering professional development.
- Comprehensive knowledge of VPPA, public procurement processes, and the Agency Procurement and Surplus Property Manual.
- Demonstrated experience in procurement, sourcing, supplier performance management, contracting, and contract administration.
- Knowledge of building operations, office space planning, and maintenance coordination.
- Strong analytical, problem-solving, and decision-making skills.
- Excellent verbal, written, and presentation skills, with the ability to engage effectively with all levels of an organization.
- Ability to manage multiple priorities in a high-volume environment while meeting deadlines.
Nice To Haves
- Experience with mail handling procedures, courier services, and package tracking.
- Familiarity with fleet management, document storage, retention, and secure disposal processes.
- Experience using eVA, the Commonwealth's eProcurement system.
- Certification as a Virginia Contracting Associate (VCA) and Virginia Contract Administration and Risk Management (VCARM) required within two years of hire.
Responsibilities
- Leading and coordinating administrative services for all DBHDS Central Office operations, including facilities management, safety and security, fleet management, surplus property, postal operations, building access, parking, and emergency management.
- Supervising procurement professionals and overseeing the small purchase procurement process, ensuring compliance with the Virginia Public Procurement Act (VPPA), APSPM, SWaM requirements, and agency procedures.
- Administering and tracking contracts, verify accuracy, processing change orders, resolving vendor issues, and providing oversight for contract administration activities.
- Developing and implementing operational process improvements, identifying risks, and recommending solutions to improve service quality and cost-effectiveness.
- Providing training, guidance, and performance feedback to staff to maintain high-quality operations.
- Acting as liaison with external agencies and vendors, representing DBHDS in high-level operational and administrative discussions.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Industry
Executive, Legislative, and Other General Government Support
Education Level
No Education Listed
Number of Employees
101-250 employees
