Assistant Director, Keck Center for International and Strategic Studies

Claremont McKenna College•Claremont, MN

36d

About The Position

The Assistant Director of the Keck Center for International and Strategic Studies assists the Director of the Center in the implementation of Center programs, events, fundraising, and selection and supervision of student workers and fellows. The Assistant Director performs a wide range of managerial and administrative functions. This position represents the Center at the College, in interactions with the Center’s advisory board, at campus programs and offsite at professional meetings. The Assistant Director helps manage the daily operations of the Center and serves as a liaison to the advisory board, CMC faculty, staff and students.

Requirements

Bachelor’s degree or commensurate education and/or experience is required. Applicants with Masters degrees, ABD or postgraduates are encouraged to apply.
Two to three years of related experience in program administration, preferably at an institution of higher learning or research institute is required.
Must have excellent writing skills in English, including business English.
Must have exceptional organizational ability.
Must have exceptional supervisory ability.
Must be able to work independently, manage events and meet deadlines.
Must have excellent oral communication, research, technical, and problem-solving skills.
Must be proficient in the following applications/abilities: Word, Google Forms, Excel, PowerPoint, Canva, YouTube, Adobe Publishing suite, WordPress web design, Wix, Squarespace, and Workday.
Must have a genuine commitment to continual learning and creative problem solving.
A valid driver’s license or equivalent alternate form of transportation to off-site meetings and events is required.
A valid driver’s license is required to drive College-owned vehicles and the ability to be insured under the College’s authorized driver’s policy.

Nice To Haves

International experience preferred.
Knowledge of major trends and developments in international politics is preferred.
Knowledge of the policies and procedures of the College is preferred.

Responsibilities

Supervise research fellows, student volunteers and student employees. This involves mentoring students representing a broad range of socioeconomic backgrounds, political opinions, genders, races, ethnicities, nationalities, sexual orientations, and religions and managing and evaluating their work.
Act as a deputy to the Director, aiding the Director at the Center’s biannual board meetings and facilitating programmatic and fundraising work. At times this will also include public speaking, interfacing with the public at events, maintaining relationships with prospective donors and existing benefactors.
Maintain communications with current and prospective board members. In consultation with the Director, produce the materials and compose the minutes for board meetings.
Assist with fundraising by providing research and analysis to the Director about grant opportunities and other potential sources of funding for the Center.
Assist the Director to manage key programs of the Center such as the research fellowships and summer internships, which may entail establishing partnerships and negotiating contracts with external organizations (including securing MOUs with partners), soliciting and reviewing applications, and interviewing students.
Approve student budgets and administer stipend and travel payments.
Working with the Soll Center staff, the Director, and Center faculty affiliates, correspond with students and support the students’ presentation of research and internship experiences on campus.
Assist in the implementation of student facing programs, lecture series, academic travel, collaborations with other campus centers and institutes, student research projects, task forces and invitational scholars.
Support the Senior Program Coordinator as needed with tasks related to financial records for the Center including tracking purchases, accounts payable, travel expenses and payroll for student assistants.
Be proficient in Workday or equivalent programs to assist as needed with budget reports and reconciliations.
Assist in the preparation of annual reports, donor (stewardship) updates and other communications as requested by CMC Office of Strategic Communications & Marketing.
Ensure the Center’s website is current, disseminate publicity materials, and assist in creation of brochures, newsletters and other related documents.
Remain current in website management across multiple platforms.
Manage logistics of student research and other special projects and initiatives.
Handle sensitive and confidential materials with discretion.
Manage the Center’s library space and digital and print resources, including utilization of media resources.
Edit scholarly documents on behalf of the Center and help prepare such materials for publication.
Consult with the College’s Office of Institutional Philanthropy and Sponsored Research to identify potential grant opportunities and assist with drafting and submitting applications for foundational funding.
Take and follow directions.
Work cooperatively and professionally with others.
Receive and respond appropriately to constructive criticism.
Display a positive attitude.
Balance multiple tasks and priorities.
Performs other essential duties and tasks specific to the position.