Assistant Director - Human Resources Compliance

Orange County Public Schools•Orlando, FL

16h

About The Position

Manage functions and services in the HR Compliance Department to include onboarding, fingerprinting, badging, drug testing, background checks, and FMLA. Work closely with the Director, HR Compliance, to achieve district goals. Responsibilities and Qualifications QUALIFICATIONS: Bachelor’s degree. Master’s degree preferred Five (5) years of experience implementing, developing, and/or monitoring employee compliance programs, which may include experience with pre-employment processes, employee investigations and disciplinary actions, coaching and mentoring employees and applying employment laws and regulations. Experience working in a public K-12 school district or other public agency preferred. Three (3) years of supervisory and/or management experience KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of human resources management, including federal and state employment law, HR reporting. Preferred knowledge of certification, and DOE compliance. Ability to plan, organize and implement internal practices and procedures within the fingerprinting area. Must possess research skills to gather the latest information pertaining to Best Practices with onboarding, badging, background checks and fingerprinting compliance. Ability to respond to inquiries or concerns from applicants, employees, Florida Department of Education, or members of the business community. Must possess strong management and interpersonal skills. Ability to supervise employees to achieve department and district goals. Excellent communication skills. Must be able to travel to other locations within the district. REPORTS TO: Director - Human Resources Compliance SUPERVISES: HR Compliance Manager, Senior Specialist MACHINES, TOOLS, EQUIPMENT: Machines, tools, equipment, electronic devices, vehicles, etc., used in this position. Telephone, Computer, (Personal Computer and mainframe), Automobile, Copier PHYSICAL REQUIREMENTS: Describes physical conditions of this position. Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work. PHYSICAL ACTIVITY: Physical activities of this position. Percent of a typical day involved in each applicable activity is noted. Percentage 70 Sitting: Resting with the body supported by the buttocks or thighs. 10 Standing: Assuming an upright position on the feet, particularly for sustained periods of time. 10 Walking: Moving about on foot to accomplish tasks, particularly for long distances. 5 Bending: Lowering the body forward from the waist. 5 Reaching: Extending hand(s) and arm(s) in any direction. 5 Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position through the use of the upper extremities and back muscles exerting up to 10 pounds of force. 80 Finger Dexterity: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm. 70 Grasping: Applying pressure to an object with the fingers and palm. 90 Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which detailed or important spoken instructions must be conveyed accurately, loudly or quickly. 90 Hearing Acuity: The ability to perceive speech and other environmental sounds at normal loudness levels. 90 Visual Acuity: The power to see at a level which allows reading of numbers and text, operation of equipment, inspection of machines, etc. Note: Will total more than 100 percent as several activities may be performed at one time. WORKING CONDITIONS: Conditions the worker will be subject to in this position. Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside. PERFORMANCE RESPONSIBILITIES: Manifests a professional code of ethics and values. Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light. Models the routine, intentional and effective use of technology in daily work, including communications, organization and management tasks. Manage all functions and services in the HR Compliance Department to include onboarding, fingerprinting, badging, drug testing and background checks. Establish an effective system of monitoring the onboarding, fingerprinting, drug testing, background checks and badging process, which includes the vendor process. Manage and oversee the workflow process to ensure that all applicants are processed accurately and in a timely fashion. Manage the performance of staff members and provide counseling, mentoring and coaching to maximize employee morale and performance. Ensure that processes and procedures are followed and maintained according to districts goals and objectives. Oversee and provide technical expertise within the fingerprinting, badging and drug testing process. Ensure that the daily operations and functions of the fingerprinting, badging and drug testing are processed and completed in a timely manner. Handle discrepancies and provide solutions to the fingerprinting, badging and drug testing process. Organize, develop, plan and implement onboarding activities designed to enhance new employee customer experience and increase employee retention. Create and maintain daily logs of activities and outcomes within the department. Performs special projects as requested by the Director, HR Compliance in a timely manner. Keep the Director, HR Compliance, informed of critical issues and incidents. In the absence of the Director, manage the workflow process of all functions within the HR Compliance department, which include FMLA, PREO, verifications, performance, SAP data quality control and all other responsibilities. Responsible for interviewing and making hiring recommendations. Provide mentoring and guidance to direct reports. Able to problem solve and provide continuous, constructive feedback. Regularly monitor, evaluate and assess staff performance. Create specific, measurable goals for the direct reports and specific work area. Able to communicate and collaborate effectively. Follow the district’s policies and procedures as related to all HRMD guidelines and the district’s instructional initiatives. Follow the district’s policies and procedures as related to fixed assets. Develop leadership in subordinates. Responsible for keeping up to date on current technology being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position. Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise. Responsible for self-development and keeping up to date on current research, trends and best practices relevant to the area of responsibility. Perform other relevant duties and responsibilities assigned by the supervisor. Essential Performance Responsibilities TERMS OF EMPLOYMENT: Non-bargaining unit compensation plan, twelve months, 8.0 hours per day EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel. 04/25/2025

Requirements

Bachelor’s degree.
Five (5) years of experience implementing, developing, and/or monitoring employee compliance programs, which may include experience with pre-employment processes, employee investigations and disciplinary actions, coaching and mentoring employees and applying employment laws and regulations.
Three (3) years of supervisory and/or management experience
Knowledge of human resources management, including federal and state employment law, HR reporting.
Ability to plan, organize and implement internal practices and procedures within the fingerprinting area.
Must possess research skills to gather the latest information pertaining to Best Practices with onboarding, badging, background checks and fingerprinting compliance.
Ability to respond to inquiries or concerns from applicants, employees, Florida Department of Education, or members of the business community.
Must possess strong management and interpersonal skills.
Ability to supervise employees to achieve department and district goals.
Excellent communication skills.
Must be able to travel to other locations within the district.

Nice To Haves

Master’s degree preferred
Experience working in a public K-12 school district or other public agency preferred.
Preferred knowledge of certification, and DOE compliance.

Responsibilities

Manage all functions and services in the HR Compliance Department to include onboarding, fingerprinting, badging, drug testing and background checks.
Establish an effective system of monitoring the onboarding, fingerprinting, drug testing, background checks and badging process, which includes the vendor process.
Manage and oversee the workflow process to ensure that all applicants are processed accurately and in a timely fashion.
Manage the performance of staff members and provide counseling, mentoring and coaching to maximize employee morale and performance.
Ensure that processes and procedures are followed and maintained according to districts goals and objectives.
Oversee and provide technical expertise within the fingerprinting, badging and drug testing process.
Ensure that the daily operations and functions of the fingerprinting, badging and drug testing are processed and completed in a timely manner.
Handle discrepancies and provide solutions to the fingerprinting, badging and drug testing process.
Organize, develop, plan and implement onboarding activities designed to enhance new employee customer experience and increase employee retention.
Create and maintain daily logs of activities and outcomes within the department.
Performs special projects as requested by the Director, HR Compliance in a timely manner.
Keep the Director, HR Compliance, informed of critical issues and incidents.
In the absence of the Director, manage the workflow process of all functions within the HR Compliance department, which include FMLA, PREO, verifications, performance, SAP data quality control and all other responsibilities.
Responsible for interviewing and making hiring recommendations.
Provide mentoring and guidance to direct reports.
Able to problem solve and provide continuous, constructive feedback.
Regularly monitor, evaluate and assess staff performance.
Create specific, measurable goals for the direct reports and specific work area.
Able to communicate and collaborate effectively.
Follow the district’s policies and procedures as related to all HRMD guidelines and the district’s instructional initiatives.
Follow the district’s policies and procedures as related to fixed assets.
Develop leadership in subordinates.
Responsible for keeping up to date on current technology being used by OCPS.
With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
Responsible for self-development and keeping up to date on current research, trends and best practices relevant to the area of responsibility.
Perform other relevant duties and responsibilities assigned by the supervisor.