Assistant Director for Faculty Engagement and Operations

University of Washington Medical Center•Seattle, WA

1d•Onsite

About The Position

UW Medicine Advancement is seeking an Assistant Director for Faculty and Clinician Engagement. UW Medicine aims to improve health through excellence in clinical, research, and education programs across the five-state WWAMI region. The UW Medicine Advancement team, consisting of 95 individuals, works to connect donors with opportunities to enhance patient care, expand education, and advance research, also engaging alumni of the UW School of Medicine. In the 2025 fiscal year, UW Medicine Advancement raised nearly $382 million. The Assistant Director for Faculty Engagement and Operations is responsible for supporting the faculty engagement program by developing patient outreach strategies, supporting strategic communications, and maintaining operational workflows. This role collaborates with faculty engagement team leadership to design programs, tools, and resources for frontline fundraisers to educate and connect with faculty and clinicians, fostering partnerships and philanthropic success. The Assistant Director uses strong project management and collaboration skills to coordinate operations across multiple projects, ensuring program growth and impact. Additionally, the position refines program communications and resources to strengthen faculty engagement and grateful patient pipeline development, and manages administrative functions for team effectiveness. The ultimate goal is to build philanthropy awareness and engagement across the UW Medicine health system, enhancing fundraising outcomes through strong faculty partnerships. The Assistant Director is part of the broader Pipeline Team at UW Medicine Advancement and reports to the Senior Director for Faculty Engagement and Philanthropy Education.

Requirements

Bachelor of Arts degree in any field
Three or more years of project or program management, or experience with development services
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration
Alignment with UW’s Executive Order 81 Prohibiting Discrimination, Harassment, and Sexual Misconduct
Experience managing projects or programs with creativity, organizational ability, empathy and strong attention to detail
Ability to manage emerging priorities and varying project timelines
Strong interpersonal and customer service skills, with the ability to communicate openly, directly, and professionally to foster dialogue and resolve differences effectively
Works to resolve conflicts and differences through dialog and open communication in a timely manner
Sees every difference as an opportunity for growth and change
Ability to make decisions in ambiguous situations, exercise good judgment based on information and analysis in a fast-paced, dynamic, deadline-driven environment in an organized and professional manner
Demonstrated ability to maintain confidence and protect confidential information
Demonstrated strong computer skills, including strong proficiency with Microsoft Outlook, Word, Excel, PowerPoint, SharePoint and Teams for calendaring, correspondence, presentations, special reports, spreadsheets, etc.
Comfort with learning new software including CRMs

Nice To Haves

Program management experience
Experience working in a collaborative team
Knowledge of development/advancement principles
Experience working with complex CRMs

Responsibilities

Collaborate with faculty engagement team leadership to advance the strategic vision, goals, and growth of the faculty engagement program
Contribute to the development of training programs for curated faculty and fundraiser audiences
Ensure that learning objectives, action items and next steps are clearly identified
Oversee planning and project management for a variety of recurring annual training programs to maximize strategic participation
Manage logistical processes, including participant nominations, scheduling, event coordination, and follow up with key stakeholders
Track and analyze engagement metrics for a broad-based philanthropy education program for faculty
Partner closely with team leadership to expand training to additional stakeholders and promote a culture of philanthropy across the health system
Track and update program success metrics, using a combination of spreadsheets, dashboards, and a donor/constituent database
Identify opportunities to create more detailed, longitudinal success stories to serve as case studies and demonstrate impact
Maintain and update program communication materials for both internal and external audiences, including one-pagers, presentation decks, and fundraiser resources
Ensure consistent messaging as the program expands and evolves
Provide administrative support to the faculty engagement team related to fundraiser staffing, requests, scheduling and follow-up
Manage processes that support fundraisers with initial outreach to potential patient prospects
Collaborate with team leadership to ensure deadlines are met, recommend effective outreach strategies, and ensure content is compelling and compliant
Oversee trend analysis and provide data-driven recommendations to fundraisers
Manage, triage, and fulfill data requests from fundraisers to support faculty engagement and qualification work, escalating questions and requests to team leadership as needed
Collaborate with team leadership to identify innovative new ways to leverage data and patient engagement tools for expanding major gift opportunities
Support the development of documentation and workflows for distributing patient pipeline prospects to fundraisers and faculty
Engage fundraisers on continual process improvements and feedback as new grateful patient data strategies are tested
Draft and edit communications for senior leaders, broad fundraiser audiences, and other external stakeholders related to philanthropy training opportunities and program updates
Evaluate program activities calendar to identify capacity gaps, assess additional support needed, and streamline workflows
Support SharePoint data access and management, collaborating with the Pipeline team to update and maintain permissions, file structures, and auditing processes
Provide support for annual, customized trainings, ensuring 100% participation among UW Medicine Advancement staff
Manage vendor invoice tracking and payments related to program expenses
Other duties as assigned