Assistant Director for Enrollment Operations

Commonwealth of Massachusetts•Haverhill, MA

8d•$65,000 - $70,000

About The Position

THE COLLEGE: Northern Essex Community College (NECC) serves about 5,000 credit students each semester on two campuses located in the beautiful, historic Merrimack Valley region of northeast Massachusetts. Our suburban Haverhill campus sits on 106 acres near Kenoza Lake and features a Technology Center and an award-winning Student One-Stop Center. Our urban campus in Lawrence occupies a number of buildings in the heart of downtown. Most recently, we have constructed a new 44,000 square foot health technologies facility, the Dr. Ibrahim El-Hefni Allied Health & Technology Center. Both campuses are a short drive to Boston and to the beaches and state parks along the coast. The College has been building an organizational culture that values initiative and innovation, and seeks to identify and develop the strengths in students, faculty, staff, and programs in order to grow and improve. NECC is also committed to using evidence to guide planning and decision-making. These values are reflected in the use of Appreciative Inquiry for strategic planning and accreditation; in our investment in strengths-based, institution-wide professional development; and in our ten-year involvement as a Leader College in Achieving the Dream, a national network of community colleges dedicated to using data to close student achievement gaps. We are also committed to the recruitment and retention of a diverse workforce that reflects the communities we serve. With over 40% Hispanic students, NECC was the first federally recognized Hispanic Serving Institution (HSI) in New England. We seek leaders who are committed to the community college mission, actively engaged in promoting diversity, and prepared to use their unique strengths and innovation with the goal of student success. POSITION: Full-Time Assistant Director for Enrollment Operations (Assistant Director): Enrollment Operations; Haverhill Campus; 37.5 hours per week; Non-Unit Professional Position. SUMMARY: Reporting to the Director of Enrollment Operations and Welcome Express, the Assistant Director for Enrollment Operations is responsible for assisting with the general management, maintenance and functionality of the enrollment CRM (Slate) and associated integrations, as well as leveraging the platform for the advancement of student recruitment and enrollment. Additionally, serving as part of the Enrollment Operations team, this position is responsible for maintenance, initial input, and regular updates for prospective student records in the Slate and Banner systems, ensuring timely and accurate data entry and processing of all inquiries and applicants to the College, and assists with the handling of records and documentation. Furthermore, this position will also be expected to assist with the daily operations of Enrollment Services, including timely and courteous responses by e-mail and phone to student inquiries. Given the versatile nature of the work within the enrollment operations office, there will be other duties, as assigned to meet the needs of our prospective students.

Requirements

Bachelors degree required
1-3 years relevant work experience in admissions operations, enrollment management, or higher education technology
Moderate to advanced experience within Technolutions' Slate platform
Strong problem-solving abilities with attention to detail and data accuracy
Excellent interpersonal and communication skills with ability to work effectively, independently and with various stakeholders

Nice To Haves

Demonstrated analytical skills with proficiency in data analysis and accurate reporting
Bilingual (Spanish/English) speaking ability is an asset for this position, enabling better community engagement
Project management and organizational skills are essential
Experience with Ellucian Banner a plus
Proficiency in Microsoft Office Suite
Experience in a higher education environment
Experience working with and supporting a culturally diverse population

Responsibilities

Assist in the creation and/or maintenance, and testing (as needed), of workflows, portals, forms (application, inquiry, event, etc.), rules, fields, prompts, email campaigns, Slate's user roles, permissions, and overall system security, dashboards, and reports to support student recruitment, retention, application processing, and enrollment analytics.
Monitor daily automated data exports/imports and ensure data integrity and oversee import/export processes, including student documents, inquiry data, and application information.
Evaluate and improve both internal and third-party integrations with Slate.
Work in concert with internal parties to review messages and ensure they are delivered to target audiences utilizing appropriate selection criteria from CRM database.
Design and generate customized reports and dashboards for Admissions, Student Financial Services, and divisional staff to track enrollment progress, analyze data, and monitor various funnel performance and opportunities for improvement.
Collaborate with student affairs leadership to support data-driven decision-making and strategic planning.
Provide hands-on training, support, and troubleshooting assistance to departmental staff and other stakeholders on Slate usage and best practices.
Create and update user guides, documentation, and resources for staff to maximize the effective use of Slate.
Stay current with Slate updates, releases, and best practices to continuously improve the system's performance and capabilities.
Troubleshoot issues with system functionality as it relates to applications, mailings, forms, campaigns and associated rules.
Process and verify application data loaded in Slate and, ultimately, Banner.
Coordinate electronic application processing, including data download, data entry, data verification, test score loading, and routine maintenance.
Manage scanning, linking, alphabetizing and filing of incoming paper and electronic documents via mail and email.
Support processing of documents from applicants including but not limited to high school transcripts, college transcripts, reference letters, international evaluations, response forms, test scores, and more.
Verify accuracy of data in Slate and Banner for applicants by working edit reports and updating the Banner system with correct information.
Enter admission decisions, process change of major, and deferral of admission deferral requests, etc., received.
Provide exemplary customer service to admissions constituents (i.e. prospective students, as well as College faculty and staff), across both the Haverhill and Lawrence campus locations.
Respond to inquiries and questions from applicants to ensure they submit required admission documentation.
Provide general admissions information and College location directions to prospective students and callers as necessary, on both the Haverhill and Lawrence campuses.
Correspond via email and phone with applicants regarding their admission decisions and next steps.

Benefits

complete fringe benefit package including competitive health insurance, dental insurance, basic life insurance, long-term disability insurance, paid sick, vacation and personal leave, educational benefits for employee/spouse/dependents, and excellent retirement benefits.

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